The name of the corporation shall be the TEXAS
SPORTING CLAYS ASSOCIATION, INC. (Hereinafter referred
to as “TSCA”) and is incorporated pursuant to
the provisions of the Nonprofit Corporation Code.
ARTICLE II - PURPOSE
The purpose of the TSCA shall be as follows:
(a) The promotion, governance and
encouragement of organized sporting clay shooting among
residents of the State of Texas;
(b) To increase among Texas members the
knowledge of the safe handling and proper care of firearms, as
well as improved shotgun marksmanship;
and (c) To forward the
development of those characteristics of honesty, good
fellowship, self-discipline, team play and
self-reliance which are essentials of good sportsmanship
and the foundation of true patriotism.
ARTICLE III – OFFICES
(a) The principal office of the TSCA shall
be located at the address of the Secretary. Other offices for
thetransaction of business shall be located at such places as
the Board of Directors designates.
ARTICLE IV – OFFICERS
(a) The elected officers of TSCA shall be
President, Vice-President, Secretary, Treasurer, and eight (8)
directors to be known as
“State-at-Large Directors”.
(b) The terms of office shall be as follows:
President - two years, Vice-President - two years, Secretary
– two years, Treasurer - two
years, and State-at-Large Directors - two years and two
non-voting ex-officio members consisting
of the immediate past president of the TSCA and a
representative from the Texas NSCA delegates.
(c) Officers shall be limited to (2) two
year terms for a total of four years of service in the capacity
of an officer. Directors shall have no
term limit. Board members must maintain 500 registered targets
shot each year of their term in
office.
(d) The office of the President, Treasurer
and four directors will be elected in years ending in even
numbers. The office of the
Vice-President, Secretary and four directors will be elected in
years ending in odd numbers.
(e) The office of Officers and
“State-at-Large” Directors will occur a minimum of thirty (30)
days prior to the Annual State
Tournament. The newly elected Board of Directors will take
office Effective the first day after the
conclusion of the Annual State Tournament.
(f) The election of Officers and
“State-at-Large” Directors will be by mail ballot to each TSCA
member in good standing and by
electronic means such as use of the internet to facilitate the
election process.
ARTICLE V - DUTIES OF ELECTED OFFICERS
(a) President:
The President shall preside at all Board of
Directors’ meetings of the TSCA, and is empowered to execute all
contracts and legal instruments, and have general charge
and supervision of all the affairs of the TSCA and shall be
a member of all committees. If the President is unable to
preside, the Vice-President shall preside in his place and if
both the President and Vice-President are unable to
preside, the Secretary shall preside over any said meeting.
(b) Vice-President:
The Vice-President shall have the responsibility
for the general promotion of clay shooting. He/she shall aid any
new group in the organization or any clay shooting club
under the auspices of the TSCA and the National Sporting
Clays Association (hereinafter referred to as “NSCA”).
He/she shall chair the Hall of Fame selection committee.
(c) Treasurer:
(1) As Treasurer, he/she shall be the
custodian of all monies, trophies, securities and vouchers of
the TSCA and shall preserve the
receipts of monies paid out. He/She is authorized to receive all
funds due the TSCA and to place such
funds in any bank or banks as the Treasurer shall desire and is
hereby authorized to make routine
disbursements in furtherance of the course and scope of the
objectives of the TSCA, subject to the ratification and
approval of the Board of Directors at their next meeting.
The Treasurer shall make no extraordinary disbursements
without the express authorization by vote of the TSCA
membership at the Annual State Meeting or by order of the
Board of Directors.
(2) While an interim accounting of monies
received and routine disbursements made is required to be
approved at each meeting of the Board
of Directors, a detailed report of all monies received and
distributed by the Treasurer shall be
made at the Annual State Meeting.
(3) The Treasurer shall approve and submit
proposed shoot dates to the NSCA.
(4) The Treasurer shall furnish a bond in
the sum of $10,000.00 at the discretion of the Board of
Directors; the expense of which shall
be paid by the TSCA.
(d) Secretary:
The Secretary shall keep all minutes of all TSCA
meetings. He/She shall issue all notices, bid packages, and
shall perform such other duties as the
President of the Board of Directors may require.
The duties of the State-at-Large Directors shall be to
act as a liaison between the membership-at-large and the
Board of Directors.
ARTICLE VI - BOARD OF DIRECTORS
(a) The Board of Directors shall consist of the
President, Vice-President, Secretary, Treasurer, and eight
State-at- Large Directors, where the
total membership of the board optimally should be four range
owners and four shooters and two
non-voting ex-officio members consisting of the immediate past
president of the TSCA and a
representative from the Texas NSCA delegates.
(b) Each member of the Board of Directors shall
be entitled to one vote at all meetings of the Board, the Annual
State Meeting and any special meetings. Vote by proxy
shall be according to the provisions of Article XV herein
only. Should there occur a tie of voting on any issue
before the Board, the immediate past President Ex-Oficio of
the TSCA Board of Directors will be called to vote to
break the tie.
(c) The Board of
Directors shall have general charge of the affairs of the TSCA
and may properly assume such other
duties as are not specially assigned to or performed by any
committees as may in their judgment be necessary.
(d) The Board of Directors shall have the
authority to conduct investigations or hearings relative to any
complaint against any shooter who, or
any club, which, in the opinion of the Board is guilty of
un-sportsmanlike conduct, or any
prejudicial acts that are detrimental to the best interest of
the TSCA and to take such action, as the Board
deems appropriate.
(e) The Board of Directors shall have full
charge of all matters covered in the Constitution and By-Laws,
including special meetings, and any
and all other business that is reasonably presumed to fall
within the powers or duties of the
Board.
(f) A vacancy occurring on the Board of
Directors may be filled by the affirmative vote of a majority of
the Board of Directors even if there
is less than a quorum of the Board of Directors. The filling of
a vacancy on the Board must be
properly noticed as an agenda item, before it can be properly
considered or voted upon. The Board of
Directors so chosen shall hold office until the next annual
election of the Board of Directors by the membership-atlarge.
ARTICLE VII - CLUB MEMBERSHIP AND
RESPONSIBILITIES
(a) Membership:
Any gun club in the State of Texas, having at
least one sporting clays course or NSCA approved five-stand
sporting clay range shall be eligible
for membership in the TSCA, provided said club is a concurrent
member in good standing of the NSCA
and shall, at all times, follow the Rules and Regulations of the
NSCA. The membership and shooting year
is from January 1 to December 31 of each year. Memberships are
granted solely on an annual basis.
Upon application, payment of the prescribed dues, if applicable,
and subsequent vote of approval by the Board of
Directors, any club within the State of Texas may become
a member and shall enjoy all privileges of the TSCA.
(b) Responsibilities:
(1) Any member club holding a registered shoot
is required to determine that no shooter participates before
showing his or her NSCA card and, if
applicable, TSCA membership card, in addition to paying the fees
and/or dues as described in Articles
IX and X herein. Any club failing to ascertain that any resident
participating in a registered shoot is
a current TSCA member may be responsible for the shooter’s
annual dues, if any, and may be billed by the
TSCA.
(2) It shall be the host club’s responsibility
to forward all monies due to the TSCA to the Treasurer within
fifteen days following completion of
the shoot. Host clubs not complying with this fifteen (15) day
requirement shall be assessed a
penalty of $25.00 per month, until paid.
(3) It shall be the host clubs responsibility to
notify the Treasurer of the TSCA of any scheduled shoots that
are cancelled. The cancellation must
be in written form by letter, facsimile (fax) or electronic mail
(e-mail) as soon as possible but no
later than fifteen (15) days after the scheduled date of the
shoot.
(4) The President of the TSCA shall have the
authority to impose a restriction of a club’s standing in the
TSCA for further registered shoots
until said club makes payment to the Treasurer to put the club
in good standing with the TSCA.
ARTICLE VIII - INDIVIDUAL MEMBERSHIP
(a) Any resident of the State of Texas shall be
eligible for membership in the TSCA, provided said resident is a
current member in good standing with the NSCA and is not
restricted from owning or operating a firearm under any
state or federal laws. The term “resident” is defined as
a person who has resided in the State of Texas for not less
than the immediately preceding ninety-day period.
(b) Any member in good standing shall have the
privilege of discussing or speaking on any subject at any annual
or special meeting of the TSCA. Any
member in good standing is entitled to one vote on the election
of officers at the Annual State
Meeting.
ARTICLE IX - ANNUAL DUES:
(a) Club Affiliation Dues:
Club affiliation dues, if applicable with the TSCA, shall
be made annually. The annual dues, in an amount to be
determined by the Board of Directors, are payable in
advance. Only those clubs, which have paid their annual dues,
shall be considered in good standing. Payment of annual
dues shall be made to the Treasurer and are due and payable
by December 31st of the preceding year for which
registration is requested.
(b) Individual Membership Dues:
The TSCA reserves the right to set dues on an annual
basis. The annual dues are payable in advance and only those
residents who have paid their annual dues shall be
considered in good standing. Payment of annual dues shall be
made to the Treasurer and are due and payable prior to
registration of targets for target year.
ARTICLE X - FEES:
(a) Each registered shooter shall be charged a
State fee of one cent ($.01) per target for registration of
targets with the TSCA. The
aforementioned fee is in addition to any applicable NSCA fees
charged, and includes both resident
and non-resident shooters participating in a registered shoot in
the State of Texas.
ARTICLE XI - ANNUAL STATE TOURNAMENT:
(a) The Annual State Tournament will be awarded
by the TSCA Board of Directors according to the criteria set for
the upcoming year. The Board of Directors will select the
host club and at least one alternate to host the State Shoot
one year in advance. Member clubs interested in hosting
the State Shoot shall be required to submit an Annual State
Shoot Proposal/Bid outlining the costs, services,
accommodations, prizes and other pertinent information for the
Board’s review and consideration. Any Proposal/Bid must
be received by the Secretary of the TSCA at least thirty
(30) days prior to the Annual State Shoot meeting.
(b) Any member club in good standing in the
State of Texas that is capable of setting at least two courses
may submit its proposal to the TSCA
Board of Directors for consideration. To be chosen, a host club
must clearly identify its ability to
promote sporting clays to the members of the TSCA and advance
the purposes and values of the TSCA and
NSCA.
(c) In the event the club scheduled to host the
Annual State Tournament elects not to hold the tournament or
otherwise cannot fulfill the obligations set forth in its
proposal, the alternate club shall be granted the right of first
refusal to hold the Annual State Tournament. If the
alternate club elects not to hold the Annual State Tournament or
otherwise cannot fulfill the obligations required to host
the State Tournament, the TSCA Board of Directors shall
award the year’s Annual State Tournament, in their sole
and absolute discretion.
(d) The club that accepts the Texas State
Tournament will withdraw from the Zone 6 Shoot bid process if
said club is bidding on both shoots in
the same calendar year, unless said club is the only club to bid
on the Zone 6 Shoot.
ARTICLE XII - TOURNAMENT RULES:
(a) The latest revised rules of the NSCA shall
govern all tournaments sanctioned by the TSCA.
ARTICLE XIII - TOURNAMENT SCHEDULING:
(a) Any member club desiring to register a
tournament with the NSCA shall make its application through the
Treasure of the TSCA in order that the date of said may
be recorded by the Treasure and the records of the TSCA be
kept up to date.
(b) Shoot dates will be selected at a special
range owners meeting. Dates will be selected by the following
process:
(1) Clubs will pick in order of descending
number of registered targets shot from the immediately
preceeding target year.
(2) Each club shall get one pick per round. All
member clubs may have one two-day pick. They will remain in
rotation with the other clubs for that round. All picks
may not be changed until the conclusion of the meeting and
then only if all clubs concerned agree to the change.
(3) Dates will be approved provided they meet
the zone exclusion rule and any other rule as agreed upon by
range owners and/or the TSCA Board of
Directors. Individual clubs may waive the zone exclusion rule on
a case by case basis approved by the
Treasurer.
(c) If a club chooses a shoot date and then
cancels that shoot, written notification to the TSCA Treasurer
and the NSCA is required. It is the
sole responsibility of the club to notify the shooters that the
tournament has been cancelled.
(d) No member of the TSCA Board of Directors may
act as an agent for any range for the selection of shoot dates.
(e) Range owners or their authorized
representative must be present at the range owners shoot
selections meeting to participate in
the shoot selection proceedings.
ARTICLE XIV - ANNUAL AND SPECIAL MEETINGS:
(a) The Annual State Meeting of the TSCA shall
be held during the Annual State Tournament. Notice of the ASM
shall be printed in the Annual State Championship
Program.
(b) Special meetings of the TSCA may be called
at any time by the President or by written request of any two
elected officers or directors of the
TSCA. Notice of any special meetings and the purpose thereof
shall be set out for the membership at
least ten (10) days prior to the date fixed for said meeting.
Posting of notice of special meeting dates
shall be by facsimile (fax), mail, electronic mail
(e-mail), or on the authorized website of the TSCA. No business
shall be transacted at such meeting except as specified
in the notice.
ARTICLE XV - QUORUM:
A quorum for the transaction of business at any
regular or special meeting of the Board of Directors shall be a
majority of the officers and directors then serving the
TSCA, either in person or by proxy. A quorum for the
transaction of business requiring the vote of the
membership shall be a simple majority of those members present
at any such meeting called for that
purpose.
ARTICLE XVI - VOTING BY PROXY:
(a) Any member of the Board of Directors may be
represented by written proxy in the event they are unable to
attend any regular or called meeting. Members must submit
by letter, facsimile (fax) or electronic mail (e-mail) the
proxy form provided by the Secretary of the TSCA. This
form must be returned to the Secretary prior to the
meeting. In the event that the absent members proxy is
not able to attend the meeting, the absent members proxy
vote will not be recognized.
(b) The TSCA President may secure a vote on any
resolution pertaining to TSCA business, except amendments to
the Constitution and By-Laws, by securing a vote from the
members of the Board of Directors by letter, facsimile
(fax) or electronic mail (e-mail) to the Secretary for
counting, filing and safe keeping. The vote shall be counted
and the Board of Directors shall be notified within ten
(10) days after the vote has been called for.
ARTICLE XVII - AMENDMENTS TO THE CONSTITUTION
AND BY-LAWS:
The Articles of Incorporation and By-Laws may be
amended as follows:
(a) Any member in good standing may propose an
amendment to the TSCA By-Laws to be presented to the
membership for vote by providing a petition containing
actual signatures and corresponding NSCA membership
number, for verification, of TSCA members in good
standing equal to a minimum of ten percent (10%) of the
current state membership as certified by the NSCA.
(b) By a majority vote of the Board of Directors
of the TSCA, the Board of Directors may propose an amendment
to the TSCA By-Laws to be presented to the membership for
vote.
(c) By procedures outlined above, proposed
amendment(s) shall be submitted to the Secretary of the TSCA at
least thirty (30) days prior to the
Annual State Meeting. The Secretary of the TSCA will notify each
member of the Board of Directors
within ten (10) days after submission of the proposed
amendment(s), stating exactly what
amendment(s) in the Articles of Incorporation and/or
By-Laws are contemplated.
(d) The proposed amendment(s) will be presented
to the membership by ballot, within sixty (60) days of
presentation to and validation by the Secretary of the
TSCA and a majority vote will be govern the decision to pass
or defeat the proposed amendment(s) and that the vote to
pass or defeat the proposed amendments(s) will be
effective immediately at the close of voting.
(e) Voting on proposed amendment(s) by the
membership-at-large, as directed by the Board of Directors of
the TSCA, will be conducted for a
minimum of fifteen (15) days to maximum of thirty (30) days
after ballots are presented to the
membership.
(f) The voting deadline will be clearly marked
and visible on each ballot presented to the membership.
(g) Certification of the results of all voting
by the membership will be by the President of the TSCA and all
records will be kept for a minimum of
three (3) years and made available to any member of the TSCA in
good standing, upon request.
(h) Results of all voting shall be written into
the minutes of the next meeting of the Board of Directors with
the actual count of members voting for
and members voting against the proposed amendment(s) shown.
ARTICLE XVIII - ORDER OF BUSINESS:
(a) The order of business at all meetings shall
be as follows:
1. Roll Call and seating of Board Members.
2. Reading of Minutes (at the Annual State
Meeting reading of the previous Annual Meeting shall be read.)
3. Public Forum (limited to 15 minutes).
4. Reports of Officers.
5. Reports of Committees.
6. Amendments to the Constitution and By-Laws.
7. Unfinished business.
8. Election of Officers (Annual State Meeting
only).
9. Awarding next Annual State Tournament (Annual
State Meeting only).
10. New business.
11. Executive Session.
12. Adjournment.
ARTICLE XIX - STATE TEAMS:
(a) The NSCA will annually select an NSCA
All-State Team from Texas according to the NSCA Rules &
Regulations in effect at the time of the selection.
ARTICLE XX - REFEREES:
(a) The TSCA will follow the guidelines and
requirements of the NSCA regarding the use of referees at
registered and sanctioned TSCA shoots.
ARTICLE XXI - SHOOT PARTICIPATION:
(a) Any shooter in good standing with the NSCA
and, if applicable, the TSCA and not in violation of TSCA or
NSCA rules or regulations or any state or federal laws as
described in Article VIII herein shall be allowed to come
upon the grounds of any member club holding a registered
open shoot and participate in the shoot, if he/she so
desires. Any member club finding it necessary to deviate
from the Article of the By-Laws shall obtain written
permission, in advance, from the President of the TSCA.
(b) The TSCA adopts and incorporates the
Penalties/Suspension provisions of the NSCA Rules & Regulations,
both current and amended from time to
time. Any club who disallows participation by a member shooter
in a sanctioned shoot must notify the
Secretary of the TSCA in writing.
ARTICLE XXII - PENALTIES/SUSPENSIONS:
(a) The TSCA adopts and incorporates the
Penalties/Suspension provisions of the NSCA Rules & Regulations,
both current and as amended from time
to time by the NSCA.
(b) The TSCA Board of Directors reserves the
right to impose Penalties and/or Suspensions on any member club
or member after hearings or
investigations of any complaint received and the Board finds
those acts to be prejudicial or
detrimental to the best interests of the TSCA and its members,
including but not limited to, unsportsmanlike
conduct.
(c) All complaints, penalties and/or suspensions
against member clubs and/or member shooters will be addressed by
executive session to protect the privacy of said parties
involved.
(d) All complaints against a member club or a
member shooter must be in writing and sent to the Secretary of
the TSCA before any further action is
instigated by the TSCA. If a written complaint is lodged against
any member club or member shooter,
said member must be notified of all aspects of the complaint by
certified mail within 10 days. Said
member shall have 30 days from receipt of the certified letter
to issue any rebuttal of the complaint to the
TSCA before any action can be imposed by the Board of
Directors of the TSCA.
XX111 HALL OF FAME
Nomination of candidates for the Texas Sporting
Clays Association Hall of Fame will be brought forth to the
Board of Directors by a committee
composed of the Vice President, two Directors appointed by the
President, and 4 members-at-large, of
impeccable reputation, who are chosen from the general
membership of the Association by the
President of the TSCA. Candidates for induction shall be
presented to the Board by the Committee a minimum of
30 days prior to the Annual State Shoot. Upon
presentation to the Board a vote will be taken by the entire
Board, with no Board member
abstaining, on each candidate. To be elected to the Hall of
Fame, a candidate must carry a 75%
majority vote (9 of 12 members) of the TSCA Board of Directors.
The number of persons elected to the Hall of
Fame in any given year shall not be limited.
Hall of Fame candidates will be selected from two
category: Participants who have made impressive records in
sanctioned competition, whether in an open or concurrent
class, and persons whose efforts have made significant
contributions to the betterment of sporting clays in
Texas. In all cases a nominee must be at least 50 years of age
and have been a member of the NSCA/TSCA
for a minimum of 10 years. Sportsmanship by each candidate, in
either category, will be a major
consideration for induction into the Hall of Fame.
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