|
Meeting called to order
by President Jeff Foster at 9:00 AM.
Roll call:
|
Position and Name |
Status for meeting |
|
President, Jeff Foster |
Present |
|
Vice President, Phil Hechler |
Present |
|
Secretary, Barbara Garney |
Present |
|
Treasurer, Kathryn Sweeny |
Present |
|
Past President, Vance Barnes |
Absent |
|
Director, Brad Thompson |
Present |
|
Director, J.T. Dolle |
Present |
|
Director, Jack Burch |
Present |
|
Director, Jim Harris |
Present |
|
Director, John Ryan |
Present |
|
Director, Martha Holt |
Present |
|
Director, Mark Faggard |
Present |
|
Director, Scott Robertson |
Absent, Proxy to Mark Faggard |
Reading of
minutes-September 14, 2006. Motion made by Mark Faggard to accept minutes
as posted, 2nd by Brad Thompson. Motion carried.
Executive Session
Public Forum: none-no
one from membership present at this meeting.
Report of Officers:
President Jeff Foster:
He took a lot of heat on the State Shoot issue. We have an opportunity to
fix the bid process at this meeting.
We had a good Range
Owners meeting; it was organized and went smoothly, the meeting was
finished in record time with close to 200 shoot dates picked.
The Board needs to be out
promoting TSCA, and it is important for our membership to know their
leaders are strong and are committed to do the right thing.
Vice President-Phil
Hechler: no report
Secretary-Barbara Garney:
no report
Treasurer-Kathryn Sweeny:
Range owner response to completing shoot names-only 9 out of 35 that have
not sent shoot names. Deadline is October 20.
Jeff:
Range Owner meeting will
be at 2007 State Shoot, not at Nationals. He will notify Range Owners of
meeting change. Barbara will post tentative (unconfirmed)
shoot dates on TSCA website within 2 weeks of range owners meeting.
Kathryn:
Balance sheet – 14
thousand dollars in the bank, next update will be at January 20, 2007
Board meeting.
Reports of Committees:
Jack Burch-Environmental
Impact Study
Study is in public
comment section right now. This study is the perfect model for best
practices of environmental impact by shotgun ranges. All ranges should
use this study model.
NSCA is in the process of
doing a best management plan for Nationals, and they are using a
consultant to help with the plan. Jack will publish the Hill Country
Shotgun Sports “Best Management Plan” and The Environmental Assessment” on
the TSCA website as soon as the public comment period is over. Motion
made by Mark Faggard and seconded by Jim Harris to so publish. Motion
carried.
Unfinished Business
Jeff: presented a 3 page
document outlining Board member voting guidelines to be included with
State Shoot bid package. The document will be sent to Board members for
voting on 2008 State Shoot. Jeff would like this procedure to be Standard
Operating Procedure for future State Shoots.
Revisit trophies for
State Shoot provided by TSCA:
Jeff: TSCA spent
$1,000-$1,500 for trophies for events that had no attendance and trophies
were not used. Mark suggested the Board take control of buying and
administering trophies.
Jeff: Limit trophies to
4 main events, Prelim, Main, Compak/5 Stand & FITASC for 2007 state shoot.
Jack Burch moved that the
Board do 2 things:
1) Take control of
trophies that we are emitting to the State Shoot and
2) Those trophies are
limited to how deep the Board wants to go on the 4 main events,
Main, Prelim, Compak/5
Stand and FITASC
That we appoint one or
more persons that are not on the Executive Board to do that. It will be
that person’s responsibility after the Board approves trophies to make it
happen. Second by Kathryn. Jack amended the motion.
With respect to the
trophies, we limit the $7,500 or whatever the funds happen to be, to the 4
categories mentioned above and rescind the rest of the motion. 2nd
by John Ryan.
Motion carried.
Charlie Wilson/Texas
Parks & Wildlife:
Charlie made a junior
shooter scholarship program proposal at Nationals Range Owners meeting.
After the meeting, range owners spoke to Mr. Wilson in support of his new
program that will encourage and bring new kids into the shooting sports.
Numerous NSCA events
throughout the year will be preliminary events for this program and will
be held at participating ranges. Participating ranges will sponsor 1-3
winners with entries at the State Shoot. Mr. Wilson is asking TSCA to
support his kids program by sponsoring 3 entries at the Texas State
Shoot. Program to be named Texas Junior Clays Program in Memory of Bob
Brister. Mr. Wilson believes that 100+ kids will be attracted to the
shooting sports through this scholarship program.
Mark moved that TSCA
support Mr. Wilson’s proposal 100%, that this program has no involvement
with The Scholastic Clay Target Program and that we consult with Sandy
Brister for approval of program name. 2nd by Jack Burch.
Motion carried.
State Shoot Contract:
Jeff has been pursuing
the contract between TSCA and host club for a year and half. NSCA has no
contract, just an acknowledgement. There is no precedence for this type
of contract. Jeff’s question is “how do we protect our membership with
the dollars that are at stake at the State Shoot?” Mark said he would
approach a fellow law firm and get a bid to draw up the contract between
the range owner that is awarded the State Shoot and TSCA. He will take
the bid form and attach it to the contract. He will also check into
liability insurance. Motion made by Jack for mark to get a bid on the
contract. 2nd by Jim Harris. Motion carried.
The motion gives Mark the
authority to get a price bid for the contract.
Texas Challenge Series
revamp:
Jeff: Challenge Series
was successful overall. The proposal for the revamp was done on behalf of
Jeff and Steve Schultz with input from Phil Hechler.
Keep the “All Texas Team”
that came out of the Challenge Series. The revised program will select
the best shooters in the State. It will be totally independent of All
American points. This will be “our deal”. Points to be gathered at the 5
biggest shoots held in the State that year – Examples of the shoots in
2007 are:
1) Lear Jet
Open
2) Briley
Browning
3) World
English
4) Diamond
Classic
5) State Shoot
The shoot series will be
posted on the TSCA website as soon as we know which ones they are and the
dates.
Benefits are:
The shoots are in place,
target quality assured by name target setters for these events, best
shooters in the state will be attending. For the All Texas Team, we
should be shooting against the best shooters within the state. The
current scoring format is fine. Scores accumulated over all 5 shoots,
nothing thrown out – 5 Open members and 1 member for each class. Each
class and concurrent should be represented. The shooter must declare at
first shoot if they will be shooting Open Class or Concurrent. The Board
is considering another program suggested by Phil Hechler that could be run
at the same time. This program would require the shooters to go to a lot
more ranges and shoot more targets.
Mark moved that the
Texas Challenge Series be changed to the format discussed earlier where
points are gathered by attending 5 biggest shoots in the State for that
year. Examples
are the Angle Port, Browning/Briley, World English, Diamond Classic and
Texas State Championship or any other shoots that are at the discretion of
the Board of Directors and that would qualify. Second by Phil. Motion
carried.
2nd program as
presented by Phil is not ready to be formalized. It would be a program
that is more grass roots. Jeff and Phil will work together on a proposal
for a later date.
New Business
2007 Budget – presented
at September, 2006 meeting.
Jim Harris moved we hand
off insurance coverage issues to Mark for review to see if it covers the
requirements needed to protect the Board of Directors and the Executive
Committee. 2nd by Jack Burch. Motion carried.
2006 3rd
Quarter TSCA/NSCA membership numbers.
1) Numbers will jump up
significantly when youth program is in place
2) TSCA has grown more
than 10 states have in their total membership.
Jeff suggested we post
these numbers on the website. Phil will update numbers at next Board
meeting in January.
Requirements for Board of
Directors in terms of annual target registration:
Jeff: Board must be out
and be visible to membership. Must be out shooting. Jeff asked the Board
to do their best to shot a minimum of 300 registered targets per year at a
club other than your own.
Range visitation for
informed voting on State Shoot:
Phil: We, the Board,
need to get out and visit other ranges, shoot at them so we will have made
physical visits to different ranges.
Possible bidders for 2008
State Shoot:
Jeff; Sent an e-mail to
the Range Owners asking for likely bidders for the 2008 shoot. After 1
day’s responses, One in100, Elm Fork and
possibly Rio Brazos have said they will bid for 2008. There could be one
specific Board meeting scheduled to handle State Shoot business only, no
other business.
Jim Harris stated the
need for a written contract between TSCA and the bidding host club. He
sited fiscal responsibility, stability, club management, crisis management
and attention to detail as areas to be addressed.
Jeff asked the Board to
make their best effort possible to visit bidding clubs so when we meet,
those of us that have been to these clubs, will be prepared to give an
update or a report. He has not requested 2009 bidders, and he is
expecting at least 5 clubs to bid on 2008.
Break State Championship
into various sporting clays disciplines:
Jeff: As a Board, we
want to get more clubs interested in hosting State. The Zone is
considered a stepping stone to State, because it is never bigger than
State. He feels we should consider a State FITASC Championship, allowing
the club to throw Compak, a sporting prelim. It will not preclude the
State Shoot host club form throwing a FITASC side event. The State FITASC
would be a multi day shoot, of 150 to 200 birds.. It will benefit the
smaller clubs and allow us to support these clubs.
Pros for State FITASC
are:
1) Gives smaller clubs
the opportunity to host a championship shoot
2) Helps the smaller
club’s spreading the wealth of the State Shoot
3) Gives the smaller
clubs an opportunity to work out bugs before bidding on larger shoots
4) Caters to a sub-set of
TSCA shooters.
Cons:
1) Only supports FITASC
discipline
TSCA will want to
publicize and promote to shooters the pro’s of a State FITASC. We will
try to be ready for a 2008 event.
Mark moved that the Board
of Directors authorize a Texas State FITASC that is normally held at the
State Shoot and become a separate event labeled the Texas State FITASC
Championship to be held annually beginning in 2008 with bid forms and
proposals to be addressed at a later date. 2nd by Martha
Holt. Motion carried.
Director Tenure/Annual
Membership meeting at State Shoot:
Phil: Directors tenure
is tied to the State Shoot. New Board is always seated the Monday
after the State Shoot end.
TSCA shirts:
Barbara: Shirts with
TSCA logo and name will make Board members more visible to membership.
Phil volunteered to get embroidery done if software is sent to him. The
shirt does not carry any requirements as to when and where to wear them.
Logo on one sleeve and “TSCA Board of Director” on the other sleeve. Jack
moved that shirts are optional, Phil to get embroidery done, rectangular
logo on one sleeve. 2nd by Martha Holt. Motion carried.
Board member to act as
Historian:
Barbara: Hall of Fame
used as an example. When candidates are placed into consideration for
Hall of Fame no research accompanies nominations. Her suggestion is to
have one Board member to act as Historian or liaison between the Board and
Cindy Barton. Jeff said a TSCA member contacted him and offered to act as
TSCA webmaster. TSCA has a webmaster in Cindy Barton. It was discussed
that we need web design and web master. Jeff said he has pictures and
bios on all Hall of Famers.
No vote occurred on
Historian. Jeff to supply info needed for Hall of Fame page for TSCA
website.
TSCA website-adding
“Questions/Suggestions” page
Phil: suggested adding a
“Questions/Suggestions” page to our website and designating one or two
Board members to monitor and provide the official response. Mark
immediately moved that TSCA add a “Questions/Suggestions” page to the
website.
Phil stated that
Shooterspage is a multi-national bulletin board and it is the only avenue
that TSCA members have for airing issues and/or bringing suggestions.
They post there because there is no other alternative. Questioners must
give their name and provide their NSCA number, therefore we respond to
TSCA members only. It would take some time to direct questions to our
site, but it would be worth the effort. Entire TSCA website to be
redesigned, refreshed and updated. Barbara to have control of this
project.
Motion on floor to create
“Suggestion” page. 2nd by John Ryan. Motion carried.
Jr/Sub Jr State Shoot:
Suggestion from
membership: Mark suggested that the Jr/Sub Jr State Shoot be run in
conjunction with the State FITASC. Jeff responded that we are not ready
to make a decision on this for 2 reasons:
1) We do not know if
Nationals will stay in October
2) We do not know if
State will stay in September
Until we know these
dates, we are not ready to render a decision. Jack Burch moved that we
have another discussion on a second State Shoot for Jr/Sub Jr’s at a
future date as appropriate after Nationals 2007. 2nd by Martha
Holt. Motion carried.
Document Executive Board
job descriptions in detail:
Kathryn: Per Jeff, this
is something we must have. Each Executive Board officer should write
their own job description by January Board meeting.
At this time, Jack Burch
requested a letter of support from TSCA to the US Fish & Wildlife. Mark
moved that the TSCA Board send a letter to US Fish & Wildlife in support
of Hill Country Shotgun Sports and their effort in the Environmental
Impact Study. 2nd by Kathryn Sweeny. Motion carried.
Kathryn asked for
definition of a “Big Blast”
Per Jeff: anything over
150 shooters.
Jeff: This is an
important document in relation to information needed for Mark to create
the contract. It deals with the physical things that need to be in place
to host State. Requirements documents must be finished before work on the
contract can begin.
State Shoot bid process
changes and upgrades:
Jeff: Because State
deals with a lot of dollars, the Board needed to bring structure to the
process. Board member, John Ryan, created an Excel spread sheet with 6
critria for judging the bid:
1) Location
2) Main Event
3) Side Events
4) Pay outs
5) Trophies
6) Facilities
These are all things
shooters should be concerned about for their dollar. We made a good start
at the first pass, but there are a few issues that came up that we did not
account for. Examples that need to be resolved are:
1) Add a line or section
that will allow for the bidding club to add dollars back to class on main
event
2) A place for committed
sponsorship, Cash donations, Merchandise and intangibles
3) We strongly recommend
EMS qualified personnel be available during shoot
4) Insert a fixed number
of shooters attending so comparisons will be apples to apples
5) Possibly remove gross
projected income of ranges
6) No TSCA money or TSCA
trophy money included in any bid
7) Add concurrents on
separate tab
8) Shoot date to be
added to “Instruction” page
9) Add tab for small
gauge, .410, 28 and 20
There will be 2 copies of
the bid process sheet: 1 as a work copy for range owners and 2nd
as final bid copy to send to TSCA.
This new process should
be ready to send out in April, 2007.
John Ryan suggested that
Range Owners or representatives of the Range Owners sit down with us, with
the program shown on a large screen, and let us show them how this bid
process works. This can be done during the Browning/Briley March 30-April
1, 2007. Jim Harris will designate a meeting place. Jeff asked John Ryan
to have changes in place by January 15 so that Jim Harris, Jack Burch,
Scott Robertson and Phil Hechler can test drive the revised process.
Jim Harris moved meeting
be adjourned. 2nd by J.T. Dolle. Motion carried. Meeting
adjourned at 3:40 PM
|
