2005

TSCA Board of Directors Meeting
October 8, 2005
(with additions 11/03/05)
Capital City Trap & Skeet, Austin, Texas

Capital City Trap & Skeet, Austin, Texas
Roll Call and seating of Board Members � Vice President, Jeff Foster

Position and Name	Status for meeting
President, Vance Barnes	Absent
Vice President, Jeff Foster	Present
Secretary, Barbara Garney	Absent, Proxy to Jeff Foster
Treasurer, Connie McElroy	Present
Past President, Steve Schultz
Director, Brad Thompson	Present
Director, J.T. Dolle	Present
Director, Jack Burch	Present
Director, Jim Harris	Present
Director, John Ryan	Present
Director, Martha Holt	Absent
Director, Phil Hechler	Present
Director, Scott Robertson	Present

1. Reading of Minutes � Board of Directors Meeting, June 23, 2005

Motion made to not review minutes of June 23. Second by Burch. Motion passed.

2. Public Forum: No public forum

3. Reports of Officers

a. President - Vance Barnes: No report

b. Vice�President � Jeff Foster:

c. Secretary � Barbara Garney:

i. Scholarships: Money has been paid out. Holding Sub-Juniors until they make a decision on college location.

ii. Donations to MD Anderson, Houston Hospice: Money paid in memoriam to Bob Brister.

iii. Texas Challenge Series webpage: Barbara worked with and has a specific web page for the TCS on the TSCA website.

1. All Texas Team members for years past: Jeff Foster is working on this, requiring some research.

2. Scores up to date: Work is being done to get the scores up to date.

3. Hall of Fame webpage- Barbara is working new Hall of Fame web page.

d. Treasurer � Connie McElroy: No report

4. Reports of Committees:

a. State Shoot Bid Process Committee � Jim Harris, Chair: Board voted on revamping the state shoot bid. It is hoped that that this streamlining will make it easier for the ranges to submit bids and will make it more equitable for the board to award the bids. John Ryan was put in charge of formatting the bid sheets.

5. Unfinished Business

6. New Business

a. 2006 Hall of Fame nominees: � Committee formed to bring nominees to the board. This committee is Scott Robertson, Jim Harris and Brad Thompson.

b. 2006 Meeting dates: The meeting dates for upcoming year are 2^nd Saturday of January, March & October. There is also the annual meeting in June and the Range Owners meeting during Nationals.

c. Jeff will send out an e-mail to all range owners asking if they want to change the zone exclusion rule. The change would be to drop it from 200 miles to 150 or 100 radius of each club. The radius will still be determined by Microsoft Maps software.

d. Environmental Impact: It was reported that a range came under extreme scrutiny. This will happen more often than not as developments move closer to our member clubs. A motion was made by John Ryan to form a Range Owners Committee to assist member clubs in this area. 2^nd by Brad Thompson. Motion passed. Committee members are Jack Burch, Jim Harris and John Ryan.

e. Texas Challenge Series: For 2006, the Challenge Series will be at Abilene Clay Sports, Hill Country Shooting Sports, Capitol City Trap & Skeet, Pines Sporting Clays, Backwoods TRAPS, American Shooting Center and Pecan Meadows.

f. Action Items and assignments

Item	Assignment	Status
e-mail to Range owners for vote on proposed change to 200 mile rule	Jeff Foster	10-31-05 Complete
Engrave 2003, 2004 and 2005 TX Ch Series winners on trophy	Jeff Foster	10-31-05 In Progress
Finalize TSCA calendar advertisers and deliver art work to S. Schultz by 11-15-05	Jeff Foster	10-31-05 In Progress
Pick TX Ch Series Ranges and notify ranges	Jeff Foster	10-31-05 Complete
Hall of Fame committee to present multiple candidates to Board at January meeting, as well as criteria for future candidates	Scott Robertson Jim Harris Brad Thompson	10-31-05 In Progress
Investigate Bookkeeper to handle TSCA books on day to day basis, as well as preparing tax returns	John Ryan	10-31-05 In Progress

7. Executive Session: Board went into (2) different executive sessions.

8. Adjournment: Motion to adjourn by Brad Thompson, 2^nd by Jim Harris, motion passed.

T.S.C.A. Board of Directors Meeting
Hill Country Shooting Sports Center, Kerrville, Texas
June 23, 2005

Roll call and seating of Board Members. Meeting was called to order at 6:05 PM by Vance Barnes, President.

Position and Name	Status for meeting
President, Vance Barnes	Present
Vice President, Jeff Foster	Present
Secretary, Barbara Garney	Present
Treasurer, Connie McElroy	Absent, proxy to Jeff Foster
Past President, Steve Schultz	Present
Director, Martha Holt	Absent, proxy to Vance Barnes
Director, Jack Burch	Present
Director, Jim Harris	Present
Director, Scott Robertson	Present
Director, Phil Hechler	Present
Director, J.T. Dolle	Present
Director, Brad Thompson	Absent due to previous scheduled function, Proxy to Vance Barnes
Director, Jeff Jackson	Absent, no proxy
Guests, Mike and Kathy McAlpine

Reading of Minutes: Motion made by J.T. Dolle, seconded by Jim Harris to accept minutes as posted on TSCA website. Motion carried.

Public Forum (Limited to 15 minutes); Mike and Kathy McAlpine present.

Reports of Officers:

Vance Barnes: No report

Jeff Foster: Hall of Fame, 2005 compete. Jeff would like for the Board to be prepared to make nominations at the September meeting for the 2006 candidates. He would like 5 � 6 nominations. He feels we have recognized all of the "old timers" and now it is time to begin considering some of the shooters that are newer to the game.

Barbara Garney: No report

Connie McElroy: Absent, no report

Unfinished Business:

Jeff would like to discuss the 2005 budget, Texas Challenge Series and Hal of Fame later in the meeting. Motion made by J.T. Dolle to discuss these items later in the meeting. Motion seconded. Motion carried.

New Business:

Vance Barnes: October Board of Directors meeting cancelled. Too many Board members will not be available. Next meeting will be in September at Nationals. Motion made by Phil Hechler and seconded to cancel October board meeting. Motion carried

Barbara Garney: Board of Director elections tabulated and certified by Joe Chiavone, CPA, Spring, Texas.

Results are:
Jeff Foster, Vice President
Barbara Garney, Secretary
Director at Large
Range Owner, Jim Harris
Shooters
J.T. Dolle
Martha Holt
John Ryan

The election results were certified and signed by Vance Barnes, President.

A donation to M.D Anderson or Houston Hospice in memory of Bob Brister was put on the agenda. Jeff Foster suggested a donation of $500 to M.D. Anderson and $500 to Houston Hospice. Motion made by Phil Hechler, motion seconded. Motion carried.

2006 State Shoot

3 bids received. San Angelo, The Pines and Elm Fork submitted bids. All Board members present have studied the bid packages before start of meeting. The pros and cons of the 3 clubs were discussed at this point.

Discussion also began on streamlining the 2007 bid process, and determining what is the most important issues when bidding for the State Shoot.

Steve Schultz stated that the Board of Directors should set the criteria for State Shoots.

A committee was created to streamline the 2007 bid process. Committee Chair is Jim Harris, Committee members are Jack Burch, Phil Hechler, J.T. Dolle, Jeff Foster and Scott Robertson.

Motion was made by Jim Harris to take a vote on the 2006 State Shoot. Motion was seconded, motion carried.

At this point, Mike McAlpine was asked to leave the meeting room as the vote was taken.

Vote taken by secret ballot and counted by Vance Barnes and Barbara Garney. San Angelo Claybird Association was awarded the 2006 State shoot by a vote of 10 to 1.

Mike was admitted back into the meeting room, and was told his club had been awarded the shoot for 2006. Mike told the Board that there have been many improvements since the last State shoot held at his club. More machines, more land, improvements to the clubhouse, prime (Diesel and oil) put on parking areas to keep dust to minimum. Shoot Date: Around the same time in June as the 2005 shoot.

Suggestion was made to consider future State Shoot Preliminary Events to be named in honor of Bob Brister. Motion made to table, motion was seconded, motion carried.

Jeff Foster suggested a contract with TSCA and Host Club and a bond or letter of credit for future State Shoots beginning in 2006. This will be added to the list of items for the State Shoot Committee to discuss.

Jeff Foster discussed Reciprocal Privilege cards that were used in 2004. No cards have been sent in 2005. Suggestions to make changes to the use of the card are: Make cards available only to ranges open to the public, cards to be distributed to clubs that can reciprocate through the public. Motion made by Scott Robertson to adopt changes for future reciprocal cards. Motion seconded, motion carried.

TSCA entry fee for future State Shoots discussed. Motion made by Jack Burch to allow the State Shoot Committee to take care of this issue. Motion seconded. Motion carried.

Vance Barnes discussed the need for a By-Law change to allow the immediate Past President, who is an Ex-Officio officer, to cast a tie breaking vote if needed. By-Law changes can be included with the 2006 State Shoot entries. Motion made by Jim Harris to send Texas shooters a By-Law change with the 2006 State Shoot entries. Motion seconded, motion carried.

Phil Hechler would like the 2006 Board meeting schedule posted as soon as possible, due to the fact that some Board members travel with their jobs.

The next regular Board meeting will be held at Nationals, Thursday, Sept. 15 at 5:30 PM. Range Owners meeting will follow at 6:30 PM.

Vance Barnes: A request has been made to the TSCA Board from Lonnie Mears to donate $1,500.00 for hats and shirts for Junior Nationals. Board members did not feel we had enough information to vote at this time. We will gather more information from Lonnie, and then cast an electronic vote. Motion was made by Jack Burch to table the vote until we had more information. Motion seconded, motion carried. An electronic vote was taken within 2 weeks after the State Shoot to support the Jr. Nationals with a $1,500.00 grant for hats and shirts. Motion was defeated.

Unfinished Business

Jeff Foster made a motion to table the proposed 2005 budget. He did not have adequate information from the Treasurer. He will have the information to the Board sometime in July. Motion made by Phil Hechler to table the proposed budget discussion until another meeting. Motion seconded, motion carried.

Jeff Foster passed out proposed changes for the Texas Challenge Series for 2006. The changes are to divide the state into 4 regions, which include clubs that held registered shoots in 2005. The regions would be permanent. Each region will get 2 shoots. We will make the changes to scoring.

In interest of getting the scores posted quickly, Jeff contacted Patricia Reaves to maintain the Texas Challenge Series scoring. Motion made by Jim Harris to pay Patricia Reaves a nominal sum to handle Tex. Challenge Series scoring. Motion seconded, motion carries.

Barbara Garney stated now that the Challenge Series scoring is resolved, she can move forward on the Challenge Series webpage.

Motion made by J.T. Dolle to adjourn. Motion seconded, motion carried.

Meeting adjourned at 8:05 PM.

T.S.C.A. Board of Directors Meeting
American Shooting Centers, Houston, Texas
March 31, 2005

Roll call and seating of Board Members. Meeting was called to order at 6:15 PM by Vance Barnes, President.

Position and Name	Status for meeting
President, Vance Barnes	Present
Vice President, Jeff Foster	Absent due to previous scheduled function.
Secretary, Barbara Garney	Present
Treasurer, Connie McElroy	Present
Past President, Steve Schultz	Present
Director, Martha Holt	Present
Director, Jack Burch	Absent due to previous scheduled function
Director, Jim Harris	Present
Director, Scott Robertson	Present
Director, Phil Hechler	Present
Director, J.T. Dolle	Present
Director, Brad Thompson	Absent due to previously scheduled function, Proxy to Vance Barnes
Director, Jeff Jackson	Absent
Guest, Anna Barnes

Reading of Minutes: Motion made by Jim Harris, 2^nd. By J.T. Dolle to accept minutes as posted on TSCA website. Motion carried.

Public Forum (Limited to 15 minutes); No TSCA member present.

Reports of Officers:

Vance Barnes: Cabinet delivered to NSCA. Connie received and paid invoice. Steve Schultz working on plaques for trophies.

Jeff Foster: Absent, no report.

Barbara Garney: No report

Connie McElroy: Only a very few calendar ad invoices outstanding.

Hill Country Shotgun Sports in arrears for TSCA fees since August �04.

Committee Reports:

Barbara Garney: Jeff and Steve worked together to include 2005 decal in State Shoot Entry package. Lap top arrived, set up and in good working order.

Connie McElroy: Cannot find previous year�s budgets. Per Jim Harris, he gave Jeff Foster all old budgets.

$20,000.00 balance in TSCA treasury after all outstanding bills has been paid.

State Shoot trophy budget is $7,500.00. Per Steve Schultz, all trophies to be paid from TSCA funds except main event trophies.

New Business:

Barbara Garney: Shooter survey included in State Shoot entry package and posted on TSCA website. Jeff Foster requested State Shoot Bid Package e-mailed to him for review. Jeff made one change, which is to include Compak with 5 Stand as an event choice.

Scott Robertson expressed concern that lower entry fees for 2005 State Shoot may not be able to be repeated for 2006 State Shoot.

Vance stated that the amount of support for the State Shoot is high, amount of prizes is up, and money donated is up.

Steve said that big prizes at the State Shoot was started by Wisconsin. He asked why something could not be developed to sponsor part of the State Shoot. Scott recommended that TSCA put added money into the State Shoot however the Board sees fit.

Connie has researched other state shoots and found that many other states set entry fees and range profits. She said that there are so many ways to look at state shoots.

Scott suggested "added money" back to the classes and concurrent, $10,000.00 in TSCA money to the Texas State Shoot payouts.

Per Steve, the Board should use creative means to give back to the shooter at the State Shoot.

Motion made by Jim Harris, 2^nd. By Phil Hechler to add $10,000.00 to State Shoot payouts to help bring more shooters to the State event.

Phil Hechler distributed a Geographic Zone Proposal for the Texas Challenge Series. Subject to be discussed in more detail at a future meeting.

Drawing held for survey participant prize winners. All names of participants were put into a hat and names drawn by Mrs. Anna Barnes. Grand Prize winner, Frank Sanchez, Abilene. Gun club certificates were won by John Ryan, College Station, Sidney Ng, San Antonio, Mike Treadway, Conroe, Tim Hamm, Aubrey, Randy Nichols, Humble and Joey Cole, Spring.

Motion made by J.T. Dolle, 2^nd by Martha Holt to adjourn. Meeting adjourned at 7:40 pm.

T.S.C.A. Board of Directors Meeting
LaQuinta Inn & Suits, Austin Airport, Austin, Texas
January 22, 2005

Roll Call and seating of Board Members. Meeting was called to order at 1:15 PM by Vance Barnes, President.

Position and Name	Status for meeting
President Vance Barnes	Present
Vice President Jeff Foster	Present
Secretary Barbara Garney	Present
Treasurer Connie McElroy	Present
Past President Steve Schultz	Absent due to previous scheduled function
Director Martha Holt	Present
Director Jack Burch	Present
Director Jim Harris	Present
Director Scott Robertson	Absent due to previous scheduled function
Director Phil Hechler	Present
Director J.T. Dolle	Present
Director Brad Thompson	Present
Director Jeff Jackson	Absent
Guest Tim Holt	Present
Guest John Ryan	Present

Reading of Minutes: Motion made by Brad Thompson, 2^nd. By Jack Burch to accept minutes as posted on TSCA website. Motion carried.

Public Forum (Limited to 15 minutes): Tim Holt and John Ryan present for public forum. No issues to bring before the Board.

Reports of Officers:

President Vance Barnes:

On 9/24/04 electronic vote taken on Hall of Fame trophy and cabinet. Custom made cabinet of walnut and glass, approximate cost, $1,000. Crystal Medici vase will include etching of TSCA logo with Brister Hall of Fame Award. All Board members responding voted to accept proposal. Hall of Fame trophy purchased and in possession of Steve Schultz. Steve will send it on to NSCA headquarters. Waiting on cabinet to be delivered from Oregon. Cabinet is approximately 6 ft. tall with enough room to house other TSCA memorabilia.

Vice President Jeff Foster: On 9-27-04 an electronic vote was taken on calendar ad pricing. Those Board members responding voted to accept 2005 proposed calendar ad pricing.

Secretary Barbara Garney: No report

Treasurer Connie McElroy: Copies of financial statement distributed to Board members. 2005 calendar is paid. Invoices for ads have been mailed. Will see income from ads in February.

Committee Reports:

Jeff Foster: Need to finalize 2005 Hall of Fame inductees. Considerations are Buzz Hamilton and Henry Burns. There are no set requirements for Hall of Fame. Selections are based on candidates� accomplishments to improve the shooting sports.

Per Jack Burch: Space reserved in the State Shoot program for 2005 inductees.

Motion made by Jeff Foster, 2^nd. By Brad Thompson to accept Buzz Hamilton and Henry Burns into the 2005 TSCA Hall of Fame. Motion carried.

Jack Burch: Placed post on Shooterspages.com General Bulletin Board requesting updated e-mail addresses. Only had 10 responses.

Connie McElroy: Postage is a huge expense to TSCA. Include a survey in State Shoot entry package. Conduct prize drawing as incentive for shooter to return survey. 3 ways to return, mail, fax or online through TSCA website. Reason for survey is to find out how shooters would like for TSCA to communicate with them. TSCA wants to begin building an e-mail bank with the purpose of future electronic communication.

Motion made by Jack Burch, 2^nd by Martha Holt for Barbara and Connie to work together to create survey to be included in State Shoot entry package. Motion carried.

John Ryan: Personalized license plates. Too costly. TSCA would not benefit. Suggested subject to be discarded. Motion made by Jim Harris, 2^nd. By J.T. Dolle to drop personalized plate idea. Motion carried.

John Ryan: Just a reminder that TSCA shooters are entitled to discount at all LaQuinta and LaQuinta brand hotels. Must state member of TSCA when making reservations. Can be done by phone or online.

Unfinished/Old Business:
President Vance Barnes: None
Vice President Jeff Foster: None
Secretary Barbara Garney: None
Treasurer Connie McElroy: None

New Business:
Budget for 2005
Vance Barnes: None established prior to January �05 meeting. Connie McElroy and Jeff Foster to work with Steve Schultz to produce an outline budget guide by end of February. Connie will send outline to Board via e-mail. Board will review, make changes if needed and vote electronically. Motion made by Jack Burch, 2^nd by Phil Hechler for Connie and Jeff to produce an outline and forward to the Board via e-mail by end of February. Motion carried.

Operating expenses:

John Ryan stated that the Secretary position needs a lap top computer. Jeff Foster stated that it can be the repository of all TSCA information and business. Motion made by Jim Harris, 2^nd by Martha Holt for TSCA to purchase a lap top for the Secretary position. Motion carried.

State Shoot trophies:

Connie McElroy stated that TSCA provides trophies for the State Shoot.

Jack Burch responded that if TSCA will set a trophy budget, he will work as deep or provide as many trophies as possible. Jim Harris suggested TSCA alter bid requirements to reflect minimum requirements on trophies.

According to Vance Barnes, TSCA does not sponsor all trophies, only Main Event, 5 Stand and FITASC. Motion made by Jeff Foster, 2^nd by Brad Thompson for the Board to set a $ figure for State Shoot trophies and have Jack Burch-Hill Country Shooting Sports report back to the Board what he can do with the budget. Motion carried.

Motion was made by Jim Harris, 2^nd by J.T. Dolle to give Jack Burch a budget of $7,500 for 2005 State Shoot trophies. Motion carried.

Martha Holt requested that Secretary send �Decline and Thank You� letters to clubs not selected for State Shoot. Secretary agreed that that should be done as a matter of courtesy.

Connie McElroy offered to put together a committee whose purpose is to grow the State Shoot in the future. Connie will report back to the board.

No motion made at this time to create this committee.

Challenge Series Medallions:
Per Vance Barnes, Steve Schultz is getting medallions, and will be ready by 1^st Challenge Shoot on February 19.

Tsunami Relief Shoot:
On Jan. 11, 2005 Vance Barnes took an electronic vote asking members to reply on waiving TSCA fee for the Tsunami Relief Registered Shoot.
All responding voted to waive fees. Motion made by Connie McElroy, 2^nd by Barbara Garney to waive TSCA fees as a Tsunami Relief donation. Motion carried.

TSCA patches and/or decals:
Decals could be mailed with State Shoot entry package. Decals need to have year on them. Will need 3 thousand decals.
Motion made by Connie McElroy, 2^nd by Jack Burch to include 2005 TSCA decal in the State Shoot entry package.

TSCA Scholarship fund:
$500 scholarship will go to HOA High School boy and girl at State Shoot Main Event. Motion made by Jim Harris, 2^nd. By Phil Heckler to fund the $500 TSCA scholarship to the HOA High School boy and girl at State Shoot Main Event. Motion carried.

Discounted rates for Jr and Sub Jr�s:
Motion made by Jack Burch, 2^nd by Martha Holt to table discussion of discounted rates for main event at State Shoot until next meeting in March. Motion carried.

Texas Challenge Series:
Jeff Foster: Would like a better procedure for choosing clubs to host Challenge Series shoots. Currently no shoots in Western part of state. Sees need to keep series dispersed throughout the state. Motion made by Jack Burch, 2^nd by Brad Thompson for the Board to set a committee to divide the state into 5 regions by March meeting. At which time, the Board will layout guidelines for choosing host clubs.

Jeff Foster-Chairman
Martha Holt-Committee member
Jack Burch-Committee member
Phil Hechler-Committee member
The Hugeinator-Committee member

TSCA website:
Barbara Garney sees need to expand and update website. Jeff Foster and Barbara Garney to work with Steve Schultz on Hall of Fame inductee biographies and pictures for website. Motion made by Jack Burch, 2^nd by Phil Hechler for Barbara to work with Web Up America to determine costs for a more prominent link and possibly a banner ad from Shooterspages.com to TSCA website and report at March meeting.

Motion carried.

Motion made by Jack Burch, 2^nd by Brad Thompson for Barbara to create a Board of Directors Election �Open Position� flyer to be included in State Shoot entry package. Motion carried.

2005 Board of Directors Election
Positions up for election in 2005 are Vice President, Secretary and 4 Director at Large.
As of 1-22-05 the candidates are:
Vice President
Jeff Foster
Secretary
Barbara Garney
Director at Large
Martha Holt
Jim Harris
J.T. Dolle

Secretary will call Jeff Jackson and find out if Jeff is running for re-election in 2005.

2005 Meeting Dates:

March 31, 2005   @ Briley/Browning Open
6:00 PM              American Shooting Centers
                          Blue Bldg. East end of complex

June 23, 2005 @ Texas State Shoot
7:00 PM Hill Country Shooting Sports

Oct. 7, 2005 @ Capitol City Trap & Skeet club house
7:00 PM

Sept. 15, 2005 The Nationals/Range Owners Meeting
No time given Exact place to be announced

Jeff will work with Barbara to get the word to the range owners about this meeting.

Jeff Foster will preside over this meeting if Vance is working with NSCA Advisory Council

2006 Meeting Dates:

John Ryan suggested Board may want to set meeting dates for 2006 and post on website and Shooterspages.com

Jeff Foster brought up the fact that there are not any shoots of any magnitude after Nationals. He suggested a F.I.T.A.S.C. or Compak Texas �Open� Event as a way for smaller clubs to get more revenue at the same time giving shooters more large events.
Discussion was tabled until March meeting.

Executive Session:
John Ryan present for Executive Session

Connie McElroy opened discussion again regarding State Shoot. Motion made by Connie, 2^nd by Jeff Foster for a committee made up of Board members to gather ideas on growing the State Shoot and report back . Motion carried.
Connie McElroy will serve on this committee

Motion made by Jack Burch, 2^nd by Jim Harris to adjourn.
Meeting adjourned at 4:30 pm.