|
Roll Call and seating of
Board Members. Meeting was called to order at 1:15 PM by Vance Barnes,
President.
|
Position and Name |
Status for meeting |
|
President Vance Barnes |
Present |
|
Vice President Jeff Foster |
Present |
|
Secretary Barbara Garney |
Present |
|
Treasurer Connie McElroy |
Present |
|
Past President Steve Schultz |
Absent due to previous scheduled function |
|
Director Martha Holt |
Present |
|
Director Jack Burch |
Present |
|
Director Jim Harris |
Present |
|
Director Scott Robertson |
Absent due to previous scheduled function |
|
Director Phil Hechler |
Present |
|
Director J.T. Dolle |
Present |
|
Director Brad Thompson |
Present |
|
Director Jeff Jackson |
Absent |
|
Guest Tim Holt |
Present |
|
Guest John Ryan |
Present |
Reading of Minutes: Motion
made by Brad Thompson, 2nd. By Jack Burch to accept minutes as
posted on TSCA website. Motion carried.
Public Forum (Limited to 15
minutes): Tim Holt and John Ryan present for public forum. No issues to
bring before the Board.
Reports of Officers:
President Vance Barnes:
On 9/24/04 electronic vote
taken on Hall of Fame trophy and cabinet. Custom made cabinet of walnut
and glass, approximate cost, $1,000. Crystal Medici vase will include
etching of TSCA logo with Brister Hall of Fame Award. All Board members
responding voted to accept proposal. Hall of Fame trophy purchased and
in possession of Steve Schultz. Steve will send it on to NSCA
headquarters. Waiting on cabinet to be delivered from Oregon. Cabinet is
approximately 6 ft. tall with enough room to house other TSCA memorabilia.
Vice President Jeff
Foster: On 9-27-04 an electronic vote was taken on calendar ad pricing.
Those Board members responding voted to accept 2005 proposed calendar ad
pricing.
Secretary Barbara Garney:
No report
Treasurer Connie McElroy:
Copies of financial statement distributed to Board members. 2005 calendar
is paid. Invoices for ads have been mailed. Will see income from ads in
February.
Committee Reports:
Jeff Foster: Need to
finalize 2005 Hall of Fame inductees. Considerations are Buzz Hamilton
and Henry Burns. There are no set requirements for Hall of Fame.
Selections are based on candidates’ accomplishments to improve the
shooting sports.
Per Jack Burch: Space
reserved in the State Shoot program for 2005 inductees.
Motion made by Jeff Foster,
2nd. By Brad Thompson to accept Buzz Hamilton and Henry Burns
into the 2005 TSCA Hall of Fame. Motion carried.
Jack Burch: Placed post on
Shooterspages.com General Bulletin Board requesting updated e-mail
addresses. Only had 10 responses.
Connie McElroy: Postage is
a huge expense to TSCA. Include a survey in State Shoot entry package.
Conduct prize drawing as incentive for shooter to return survey. 3 ways
to return, mail, fax or online through TSCA website. Reason for survey is
to find out how shooters would like for TSCA to communicate with them.
TSCA wants to begin building an e-mail bank with the purpose of future
electronic communication.
Motion made by Jack Burch,
2nd by Martha Holt for Barbara and Connie to work together to
create survey to be included in State Shoot entry package. Motion
carried.
John Ryan: Personalized
license plates. Too costly. TSCA would not benefit. Suggested subject
to be discarded. Motion made by Jim Harris, 2nd. By J.T. Dolle
to drop personalized plate idea. Motion carried.
John Ryan: Just a reminder
that TSCA shooters are entitled to discount at all LaQuinta and LaQuinta
brand hotels. Must state member of TSCA when making reservations. Can be
done by phone or online.
Unfinished/Old Business:
President Vance Barnes: None
Vice President Jeff Foster: None
Secretary Barbara Garney: None
Treasurer Connie McElroy: None
New Business:
Budget for 2005
Vance Barnes: None established prior to January ’05 meeting. Connie
McElroy and Jeff Foster to work with Steve Schultz to produce an outline
budget guide by end of February. Connie will send outline to Board via
e-mail. Board will review, make changes if needed and vote
electronically. Motion made by Jack Burch, 2nd by Phil Hechler
for Connie and Jeff to produce an outline and forward to the Board via
e-mail by end of February. Motion carried.
Operating expenses:
John Ryan stated that the
Secretary position needs a lap top computer. Jeff Foster stated that it
can be the repository of all TSCA information and business. Motion made
by Jim Harris, 2nd by Martha Holt for TSCA to purchase a lap
top for the Secretary position. Motion carried.
State Shoot trophies:
Connie McElroy stated that
TSCA provides trophies for the State Shoot.
Jack Burch responded that
if TSCA will set a trophy budget, he will work as deep or provide as many
trophies as possible. Jim Harris suggested TSCA alter bid requirements to
reflect minimum requirements on trophies.
According to Vance Barnes,
TSCA does not sponsor all trophies, only Main Event, 5 Stand and FITASC.
Motion made by Jeff Foster, 2nd by Brad Thompson for the Board
to set a $ figure for State Shoot trophies and have Jack Burch-Hill
Country Shooting Sports report back to the Board what he can do with the
budget. Motion carried.
Motion was made by Jim
Harris, 2nd by J.T. Dolle to give Jack Burch a budget of $7,500
for 2005 State Shoot trophies. Motion carried.
Martha Holt requested that
Secretary send “Decline and Thank You” letters to clubs not selected for
State Shoot. Secretary agreed that that should be done as a matter of
courtesy.
Connie McElroy offered to
put together a committee whose
purpose is to grow the State Shoot in the future. Connie will report back
to the board.
No motion made at this time
to create this committee.
Challenge Series
Medallions:
Per Vance Barnes, Steve Schultz is getting medallions, and will be ready
by 1st Challenge Shoot on February 19.
Tsunami Relief Shoot:
On Jan. 11, 2005 Vance Barnes took an electronic vote asking members to
reply on waiving TSCA fee for the Tsunami Relief Registered Shoot.
All responding voted to waive fees. Motion made by Connie McElroy, 2nd
by Barbara Garney to waive TSCA fees as a Tsunami Relief donation. Motion
carried.
TSCA patches and/or decals:
Decals could be mailed with State Shoot entry package. Decals need to
have year on them. Will need 3 thousand decals.
Motion made by Connie McElroy, 2nd by Jack Burch to include
2005 TSCA decal in the State Shoot entry package.
TSCA Scholarship fund:
$500 scholarship will go to HOA High School boy and girl at State Shoot
Main Event. Motion made by Jim Harris, 2nd. By Phil Heckler to
fund the $500 TSCA scholarship to the HOA High School boy and girl at
State Shoot Main Event. Motion carried.
Discounted rates for Jr and
Sub Jr’s:
Motion made by Jack Burch, 2nd by Martha Holt to table
discussion of discounted rates for main event at State Shoot until next
meeting in March. Motion carried.
Texas Challenge Series:
Jeff Foster: Would like a better procedure for choosing clubs to host
Challenge Series shoots. Currently no shoots in Western part of state.
Sees need to keep series dispersed throughout the state. Motion made by
Jack Burch, 2nd by Brad Thompson for the Board to set a
committee to divide the state into 5 regions by March meeting. At which
time, the Board will layout guidelines for choosing host clubs.
Jeff Foster-Chairman
Martha Holt-Committee member
Jack Burch-Committee member
Phil Hechler-Committee member
The Hugeinator-Committee member
TSCA website:
Barbara Garney sees need to expand and update website. Jeff Foster and
Barbara Garney to work with Steve Schultz on Hall of Fame inductee
biographies and pictures for website. Motion made by Jack Burch, 2nd
by Phil Hechler for Barbara to work with Web Up
America to determine costs for a more prominent link and possibly a banner
ad from Shooterspages.com to TSCA website and report at March meeting.
Motion carried.
Motion made by Jack Burch,
2nd by Brad Thompson for Barbara to create a Board of Directors
Election “Open Position” flyer to be included in State Shoot entry
package. Motion carried.
2005 Board of Directors
Election
Positions up for election in 2005 are Vice President, Secretary and 4
Director at Large.
As of 1-22-05 the candidates are:
Vice President
Jeff Foster
Secretary
Barbara Garney
Director at Large
Martha Holt
Jim Harris
J.T. Dolle
Secretary will call Jeff Jackson and find out if Jeff is running for
re-election in 2005.
2005 Meeting Dates:
March 31, 2005 @ Briley/Browning
Open
6:00 PM American Shooting
Centers
Blue
Bldg. East end of complex
June 23, 2005 @ Texas
State Shoot
7:00 PM Hill Country Shooting Sports
Oct. 7, 2005 @ Capitol
City Trap & Skeet club house
7:00 PM
Sept. 15, 2005 The
Nationals/Range Owners Meeting
No time given Exact place to be announced
Jeff will work with Barbara
to get the word to the range owners about this meeting.
Jeff Foster will preside
over this meeting if Vance is working with NSCA Advisory Council
2006 Meeting Dates:
John Ryan suggested Board
may want to set meeting dates for 2006 and post on website and
Shooterspages.com
Jeff Foster brought up the
fact that there are not any shoots of any magnitude after Nationals. He
suggested a F.I.T.A.S.C. or Compak Texas “Open” Event as a way for smaller
clubs to get more revenue at the same time giving shooters more large
events.
Discussion was tabled until March meeting.
Executive Session:
John Ryan present for Executive Session
Connie McElroy opened
discussion again regarding State Shoot. Motion made by Connie, 2nd
by Jeff Foster for a committee made up of Board members to gather ideas on
growing the State Shoot and report back . Motion carried.
Connie McElroy will serve on this committee
Motion made by Jack Burch,
2nd by Jim Harris to adjourn.
Meeting adjourned at 4:30 pm. |