TSCA Meeting
Sept. 10, 2004
National Shooting Complex

Meeting was called to order at 5:30 PM by President Vance Barnes.

Present were:  Vance Barnes, Jeff Foster, Connie McElroy, Jack Burch, J.T. Dolle, Jim Harris, Martha Holt and Scott Robertson.

Minutes from last meeting at the State Shoot were accepted.

Reports:  The Treasurer did not have the P&L statement to pass out, but will email to board members.

Open positions:

Emails have been sent out concerning the resignation of J.M. Cornell.  JT Dolle has been recommended to fill the vacant Director position.

Next order of business was to replace the Secretary, John Ryan who also had turned in his resignation.    Vance recommended Barbara Garney for the Secretary position.  Martha Holt and Jim Harris has worked with her and said she was highly qualified for the position. 

Jack Burch motioned to accept Barbara Garney for the Secretary position and JT Dolle in the Director position.  Jim Harris seconded.  Motioned carried to accept candidates for both positions.

Next order of business was the Texas Challenge Series. 

Jack Burch volunteered to coordinate the scoring points system for the coming year. 

Jack Burch also volunteered to coordinate an email list of Texas shooters to share with the Range owners. 

There was discussion regarding mailing a postcard to every Texas shooter that may want to receive emails of shoot flyers.  The shooter would also choose which ranges they would like to receive emails from.  Once the database is compiled it will have to be updated as email addresses change.  The possibility the changes could be tracked through the TSCA website was mentioned.

Next item of new business was brought up by Connie McElroy concerning the money TSCA pays for the trophies in side events at the State shoot. 

The cost of the side events has never gone down for the participants.  Connie’s concern is that there doesn’t seem to be a point in spending TSCA money to benefit the host club.  The club is already making money on the shoot.  Connie said she would like to see that money be used to cut the fees for juniors and Sub junior’s entry fees.   This will be added to the next meeting agenda for further discussion and possible vote.

Some board members will research the cost and quality of trophies that people would really want to win at the State Shoot.  The topic of paying for trophies and people not picking them up was discussed as well.   Trophies, such as silver belt buckles or special patches that TSCA would buy for winners will be researched before the next meeting.  Martha wanted to explore a trophy or buckle that you get every year at the State shoot. The idea would be to commission a company to make them for the next 5 years.

Vance Barnes said we would table the discussion and do some research into cutting the Sub junior and junior entry fees. The question is; how much lower can the range go on the price and will TSCA pay a portion of it? 

Martha Holt discussed the calendar.  She will research doing 2 ads per page. 
Jeff Foster said that there are more ways to make sure that we cover the cost of the calendar. 
Steve Schultz will print the calendar again. 
We will print extra calendars. 
We will split the ads in order to sell more ads so that we can cover the costs. 
The advertiser must give intent to advertise by October 15^th.  Then artwork must be in by November 15^th and will be proofed by December 1, 2004.

Next item for discussion was Hall of Fame candidates.

Jeff Foster is working on this project and would like to have four candidates to consider.  Two suggestions have been made.  If anyone has any suggestions, get those names to Jeff Foster before the next meeting.  Several committee members wanted the Fall of Fame plaques to reside at the club that will be hosting the next State shoot.  Then, they would move to the next chosen club to display.  Research will be done for plaques with space for picture and biography. 

At the range owners meeting a representative of the National Shooing Complex will chose any shoot dates they would like to have after the first round picks of all clubs. 

Meeting was adjourned. 

Submitted by Connie McElroy       

Annual State Meeting
June 26, 2004
Elm Fork Shooting Complex

The Annual Meeting was held Saturday evening after the main event concluded.
Financials and the revised By-Laws were passed out to all members present.
Meeting was called to order by President Steve Schultz.

Minutes were read from last year and a motion was made to accept the minutes and seconded.

Steve Schultz presented a banner with 57 Texas All-American names listed.

Steve Schultz reported on the State Shoot bid process and announced that Hill Country Shooting Sports won the bid and would hold the 2005 Texas State Shoot.

Texas Sporting Clays Association Hall of Fame Inductions were made for Bob Brister and Jack Johnson.  The name of the Award each year will be the “Bob Brister Award.”

Steve Schultz accepted the award for Bob Brister and told some about Bob’s contribution to the sport.

Bob Maurer accepted the award for Jack Johnson and relayed some of Jacks accomplishments and contributions to the sport.

Steve Schultz asked for a motion and a second to accept the financial report that was handed out at the beginning of the meeting.  Motion made and second.  Financial report accepted as is. 

Steve Schultz asked for a motion and a second to accept the revised By-Laws as printed.  Motion made and second.  Revised By-Laws were accepted as printed.

Steve introduced the new Board of Director members and thanked the outgoing members for countless hours of work and dedication to the TSCA.

Motion was made and second to adjourn the Annual State Meeting.  Meeting adjourned.

TSCA Board of Directors Meeting
June 25, 2004
Elm Fork Shooting Complex
Dallas, Texas

1. Seating of the Board Members and roll call.  Meeting was called to order by Steve Schultz, President at 5:00 pm..

 2.  Minutes.  None.  This meeting was held to specifically award the bid for the 2005 State Shoot.

 3.  Public Forum.  None.  Guests:  Rose Burch.

 4.  Reports.  None.

 5.  Reports of Committees.  None.

 6.  Amendments to the Constitution & By-Laws.  None.

7.  Unfinished Business.  None.

 8.  New Business.

             In John Ryan’s absence, Connie McElroy took notes of the meeting.

 A.  Steve Schultz announced that four clubs had submitted bids for the 2005 State Shoot.

(1)  American Shooting Center, Houston.

(2)  San Angelo Clay Bird Association, San Angelo.

(3)  The Pines Sporting Clays, Lufkin.

(4)  Hill Country Shooting Sports.

 B.  Steve Schultz asked for further presentations.  Hill Country was the only club present.  Jack Burch offered the following additional or highlighted information about their bid.

(1)  Hill Country is expanding and upgrading roads starting in    November.

(2)  Expanded parking will be finished by June.

(3)  Crushed granite on other parking areas.

(4)  Will have restrooms plus Porto potties.

(5)  Vendor space in two areas.

(6)  Dave Peckham has agreed to set targets.

(7)  5-Stand and FITASC in different areas.

(8)  5 practice fields.

(9)  Small gauge will have 10 stations.

(10)  Trophies will be awarded to 1st – 10th  place in the main event.

(11)  Cash prize 1st – 5th place in the main event.

(12)  RV Parking nearby and limited on-site.

(13)  Visitors Bureau lists plenty of hotel rooms.

(14)  $170.00 is the early entry fee and a $10.00 fee for late entry.  (Late date not established during the meeting.)

There was some discussion about a late fee not being on the bid sheet.  Steve Schultz added that the Secretary is streamlining the bid sheet and it will be added for bid consideration for 2006.

Discussion was heard from the Board on the Texas Challenge Series being a prelim at the state shoot as it was for the 2004 shoot at Elm Fork.

The Board went over pricing of each bid.

Steve Schultz had added information from Mike McAlpine and San Angelo Clay Bird.  The dust problem will be fixed by using a chemical spray.  Steve also mentioned that San Angelo has hosted the State Shoot twice and are very capable of handling well over 300 shooters at this event.  The club will also have two prelims and offered a 100 target FITASC event on Friday, Saturday and Sunday.

The Pines bid was discussed.  Martha Holt, Gwen Watkins and Steve Schultz have been to shoots hosted by Pines.  They said that they ran a very nice shoot with great targets but wondered about the space needed for the three full courses plus FITASC, 5-stand and other side events.  Parking for the shooters was a concern.

American Shooting Centers did not send any additional information.

Open discussion:

Steve Schultz added that it has been a several years , 2002, since a new club has hosted the State Shoot.  It’s been going back and forth to ASC and San Angelo.  Also need to think about what is in the best interest of all Texas shooters.  Jeff Foster added that there is a need to stimulate new clubs to bid on the State Shoot.

Steve Schultz added that the Wisconsin State Shoot had the record now for the largest state shoot because of the prizes and lower entry fees.  When the TSCA added the trophies for the side events a few years ago, it has not lowered the price of the shoot.  All agreed that steps should be taken to stimulate the bids and to encourage innovative ideas.

Steve Schultz then directed the Board members to vote by ballot.  The four proxy votes and 7 members votes were counted.

Hill Country received 10 votes.
San Angelo Clay Birds received 1 vote.

Hill Country Shooting Sports was awarded the 2005 Texas State Shoot.

9.  Executive Session.  None.

10.  Adjournment was called for about 6:30 pm.

TSCA Board Meeting
Via E-Mail beginning June 30, 2004

On May 2^, 2004, John Ryan and Armando Lopez-Marquez of La Quinta Inns discussed the possibility of La Quinta Inns and Texas Sporting Clays Association entering into an agreement whereas the members of the Texas Sporting Clays Association would be able to stay a La Quinta Inns & Suites at a reduced rate.

After that meeting, John Ryan contacted Steve Schultz for permission to continue with this line of negotiations.  Steve gave permission.

On June 30, 2004, Ryan received a faxed document for signature from La Quinta Inns for the Texas Sporting Clays Association to into an agreement for room discount rates.  Ryan would not sign this agreement unless a motion was brought before the Board of Directors and received permission to sign such a document.

This agreement states that:

(1) This is a negotiated non-commissionable rate at all La Quinta Inns and La Quinta Inns & Suits (Corporate & Franchise property).

(2) This agreement is for one year ending 6-30-2005. 

(3) The discount rate is 15% for standard double bed room.

(4) This rate is good for both business and leisure travel, seven days a week anywhere there is a La Quinta property, regardless if our members are shooting or not.

(5) Preferred rates are based on availability and cannot be combined with other discounts and may not be available during special events or holidays.

(6) La Quinta will offer these preferred rates through their toll free number 1-800-531-5900 or their web site www.lq.com .

(7) La Quinta will mail each of our members a Returns Club card with all the pertinent information on it.

In return for Preferred Rates, La Quinta Inns & Suites ask:

(1) Our association book 250 nights before 6-30-05. That minimum commitment allows them to extend these rates. (With 2,400 members, that should be no trick al all).

(2) We feature La Quinta in newsletters or other communications (web site). They will provide the La Quinta logo for us.

Ryan further stated “What I see in this agreement is that it is truly a big win for the shooters of Texas. When the association makes the 250 night minimum, then this agreement will carry forward for another year and just keep carrying over.”

Beginning June 30, 2004, Ryan issued an e-mail request to the Board of Directors asking for a motion and vote giving permission to sign this agreement for the Texas Sporting Clays Association.

Vance Barnes replied for the motion to proceed.
Jack Burch made the motion for Ryan to sign the document.
Phil Hechler seconded the motion.

Vance Barnes – Yes.
Connie McElroy – Yes.
John Ryan – Yes.
Phil Hechler – Yes.
Jack Burch – Yes.
Brad Thompson – Yes.
Jim Harris – Yes.
Jeff Jackson – Yes.
Martha Holt – no vote.
J.M. Cornell – no vote.
Jeff Foster – no vote.
Scott Robertson – no vote.

Ryan then signed the document and sent it back to Armando Lopez-Marquez.  This agreement is now in enforce and by used by members of the Texas Sporting Clays Association.  Further details and announcements will posted on the website and Shooterspages.com.

TSCA Board Meeting
May 1, 2004

La Quinta Inn Airport, San Antonio, Texas

1.         Roll Call and seating of Board Members.  Meeting was called to order at 7:00 pm by Steve Schultz, President.

2.         Reading of Minutes:  Members of the board were given copies of the minutes from the previous meeting.  No action or corrections were noted.

3.         Public Forum (Limited to 15 minutes):  No one was present for public forum.

4.         Reports of Officers.  President: – No report.

Vice-President: – No report.

Treasurer: Connie McElroy was absent and no financials were available.  Schultz directed the secretary to send copies of the financials to the board members when they were received.

Secretary: 

(1)  Letter from Corky assessing late fee to San Angelo Claybird Association.  Schultz requested a motion to waive late fee.  Barnes moved the motion and second by Harris.  Motion passed.

(2)  Secretary bills for office supplies mailing of state shoot bid package and By-laws vote.  Total was $155.31.  Motion to pay bills by Barnes.  Second by Thompson.  Motion passed.

(3)  Hotel bills for Ryan, Harris and Thompson.  Total will be 262.68.  Motion to pay by Barnes.  Second by Harris.  Motion passed.

5.         Reports of Committees.  License Plate.  Ryan has been working with TxDOT on getting a license plate for TSCA.  The most recent legislature session changed some of the procedures and a new set of rules will be coming out this June.  Ryan was assured that he was on the mailing list so that it can be investigated further to see if this is something that would be viable for TSCA.

Schultz asked that this be tabled until we have the new procedures in writing from TxDOT.  Barnes moved this motion.  Second by Harris.  Motion passed.

6.         Amendments to the Constitution and By-Laws:  There were none.

7.         Unfinished business:  There were none.

8.         New Business:

            (1)  Board of Directors election.  Slate of candidates; the following individuals did turn in the appropriate candidate form and endorsed by five members of the TSCA.  They are: 

(a)  Officers:  Vance Barnes, President; Jeff Jackson, Vice-President; Connie McEllroy, Treasurer.

(b)  Directors:

1  Range Owners;  Jack Burch, Hill Country;  Scott Robertson, Elm Fork & Richard Whaley, Dallas Gun Club.

2.  Shooters;  Brad Thompson, Phil Hechler, Russ Arnold & J.T. Dolle.

            Director names are be drawn out of the hat for placement on the ballot.

            (2)  Mailing of the ballots.  Question was brought up about cost of supplying

            stamped ballot card.  Cost of mailing the ballots will run close to $1,000.00. 

The cost of supplying a stamped ballot for voting will run somewhere in the neighborhood of $600.00.

It was brought up that we did that for the By-laws ballot and yet only 350 members (or 15%) of the membership returned voted and returned the ballots.

Barnes made a motion close nominations, supply an addressed envelope, but not stamped and close the elections by May 23^rd.  Ballots must be post marked by that date.  Second by Harris.  Motion passed.

(3)  Hall of Fame.  Schultz proposed that the Vice-President and two Board members appointed by the President each year to bring names of an individual or individuals to the Board.  To become an inductee, the individual or individuals name would have to have 75% (or 9 out 12 Board members) yes vote.

The Hall of Fame criteria is not based on shooting ability alone, although it is something to be considered.  The individual or individuals name would then be placed on the TSCA web site and would receive a plaque named “The Bob Brister Award in Perpetuity.”

Thompson made the motion and 2^nd by Harris.  Motion passed

Barnes made motion that Bob Brister and Jack Johnson be the first inductees.  Thompson 2^nd.  Motion passed.

(4)  Ryan brought up scheduled meeting.  Due to the difficulty in scheduling meeting for Board members due to our calendars and the fact that we very rarely have any members present.

It would seem to be that if we scheduled meeting, then we could work our calendars around that schedule and possibly see more of our members at the meeting if they choose to attend.  And if there is no business to conduct, it’s always easier to cancel a meeting date than to try to get one put together within a couple of weeks notice.

Harris made the motion to schedule four meeting a year plus the Range Owners meeting.  The meeting will be the 2^nd Saturday of January, March and October.  The Annual Meeting will be at the State Shoot and the Range Owners meeting will during Nationals.  Thompson 2^nd.  Motion passed.

(5)  2005 Challenge Series Shoot Selection.  Schultz proposed that during the Range Owners meeting before any dates are posted, the presiding officer will ask the Range Owners who would like to put their name in a hat for the Challenge Series shoot for the upcoming year.  All ranges/clubs are welcome to throw their name in the hat.

Those that want to place their name in the hat will be allowed to do so.  The first six names will be drawn from the hat and will be ranked by targets thrown.

At that time, the presiding officer will begin the shoot selection process, 1^st round only.  It is thought that each club which has their annual big shoot will pick the date for that one first.

After the first round, the selection will stop while the six clubs drawn for the Challenge Series will pick their dates for the series, following their rank.  This is the 2^nd round for those six ranges/clubs and is known as the “Challenge Round.”  At the end of that, then the other clubs/ranges will begin their 2^nd round.

Barnes made the motion and Harris 2^nd.  Motion passed.

(6)  The Secretary has not, as of May 20^th, received any bids for the 2005 State Shoot.  June 1^st post mark is the dead line.

(7)  Connie McEllroy asked for a Post Office box to receive TSCA related mail.  Motion made by Barnes.  2^nd by Harris.  Motion passed.

(8)  Schultz tasked Ryan with streamlining the State Shoot bid package.  Along with that, Ryan mentioned that it would be advantages to place more of our business on the TSCA web site.  The more of our business that is placed on the web site, the less expense TSCA will have to bear for postal services.  Ryan will report back to the Board at the Annual Meeting.

(9.)  Adjournment:  Barnes motioned for adjournment.  2^nd by Thompson.  Motion passed.

TSCA Board Meeting
April 5, 2004

1.                  Roll Call and seating of Board Members:
An e-mail meeting was called for by Steve Schultz to fill the unexpired term of Corky Porter as Treasurer.

 2.                  Reading of Meeting Minutes – Not required.

 3.                  Public Forum (limited to 15 minutes) – Not required.

 4.                  Reports of Officers: - Not required.

a.       President -

b.      Vice-President –

c.       Treasurer -

d.      Secretary -  

5.                  Reports of Committees – Not required.

a.        

6.                  Amendments to the Constitution and By-Laws – Not required.

7.                  Unfinished business – Not required.

a.        

8.                  New business

a.       Corky has notified Steve that due to commitments, she is resigning as Treasurer of TSCA.  Corky has nominated Connie McElroy to fill her unexpired term.  Corky spoke highly of Connie’s qualifications to fill this demanding and important position.

Vance Barnes made the motion to accept Connie McElroy as Treasurer of TSCA.
Second by Gaylen Capps.
Voting in favor of this motion was Steve Schultz, Gwen Watkins, Vance Barnes, Brad Thompson, Gaylen Capps, Jim Harris, Jeff Jackson and John Ryan.  Motion Carries.  Meeting adjourned.
 

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