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Steve Schultz, President of TSCA, directed the
Secretary to conduct three “electronic” special meetings of the Board of
Directors on Monday, October 6, 8 & 10, 2003. These meeting were held in
an effort to complete the By-Law revision process that begin in November
2002 and have these efforts presented in ballot form for the membership to
vote on by October 15, 2003.
These meetings were to
(1) add revisions in Article XVI1 – Amendments to the Constitution and
By-Laws, (2) to authorize the funding of pre-paid ballot cards to the
members of the TSCA, (3) acceptance of the By-Laws of the TSCA as written
and presented to the membership for ratification and (4) acceptance of all
NSCA ranges in good standing in Texas as member clubs for the shooting
year 2004.
Since this was a
“virtual” meeting, an amended agenda was followed:
Item 1. Roll Call –
Amended to be present by receipt of e-mail.
Item 2. No minutes to be
read.
Item 3. No public forum.
Item 4. No reports from
Officers.
Item 5. No reports from
Committees.
Item 6. Amendments to
the Constitution and By-Laws:
The Secretary made the
revision as directed to read:
ARTICLE XVII – AMENDMENTS
TO THE CONSTITUTION AND BY-LAWS
The Articles of
Incorporation and By-Laws may be amended as follows:
(a) Any member in good
standing may propose an amendment to the TSCA By-Laws to be presented to
the membership for vote by providing a petition containing actual
signatures and corresponding NSCA membership number, for verification, of
TSCA members in good standing equal to a minimum of ten percent (10%) of
the current state membership as certified by the NSCA.
(b) By a majority vote of
the Board of Directors of the TSCA, the Board of Directors may propose an
amendment to the TSCA By-Laws to be presented to the membership for vote.
(c) By procedures
outlined above, proposed amendment(s) shall be submitted to the Secretary
of the TSCA at least thirty (30) days prior to the Annual State Meeting.
The Secretary of the TSCA will notify each member of the Board of
Directors within ten (10) days after submission of the proposed
amendment(s), stating exactly what amendment(s) in the Articles of
Incorporation and/or By-Laws are contemplated.
(d) The proposed
amendment(s) will be presented to the membership by ballot, within sixty
(60) days of presentation to and validation by the Secretary of the TSCA
and a majority vote will be govern the decision to pass or defeat the
proposed amendment(s) and that the vote to pass or defeat the proposed
amendments(s) will be effective immediately at the close of voting.
(e) Voting on proposed
amendment(s) by the membership-at-large, as directed by the Board of
Directors of the TSCA, will be conducted for a minimum of fifteen (15)
days to maximum of thirty (30) days after ballots are presented to the
membership.
(f) The voting deadline
will be clearly marked and visible on each ballot presented to the
membership.
(g) Certification of the
results of all voting by the membership will be by the President of the
TSCA and all records will be kept for a minimum of three (3) years and
made available to any member of the TSCA in good standing, upon request.
(h) Results of all voting
shall be written into the minutes of the next meeting of the Board of
Directors with the actual count of members voting for and members voting
against the proposed amendment(s) shown.
Brad Thompson made a
motion to accept Article XVII as written. Second by Martha Holt.
The Secretary has
received votes from:
|
Board of Directors
Member Name |
Date & Time of vote |
Article XVII as amended. |
|
Steve Schultz |
|
|
|
Vance Barnes |
10-7-03 7:43am |
Yes |
|
John Ryan |
10-7-03 5:00 pm |
Yes |
|
Corky Porter |
10-7-03 3:35 pm |
Yes |
|
Gaylen Capps |
10-8-037:55 am |
Yes |
|
J. M. Cornell |
10-9-03 4:00 pm |
Yes |
|
Jim Harris |
10-9-03 10:58 am |
Yes |
|
Martha Holt |
10-6-03 10:56pm |
Yes |
|
Jeff Jackson |
10-8-03 3:41 pm |
Yes |
|
Brad Thompson |
10-7-03 12:38 pm |
Yes |
|
Gwen Watkins |
10-7-03 9:07 am |
Yes |
Motion passes
Corky Porter telephoned
John Ryan with a motion to authorize funding for mailing ballots and
including pre-paid post cards for voting. John Ryan raised a second for
this motion.
The Secretary has
received votes from:
|
Board of Directors
Member Name |
Date & Time of vote |
Authorize funding for ballots and voting |
|
Steve Schultz |
|
|
|
Vance Barnes |
10-6-03 4:15 pm |
Yes |
|
John Ryan |
10-6-03 7:00 pm |
Yes |
|
Corky Porter |
10-6-03 4:49 pm |
Yes |
|
Gaylen Capps |
10-7-03 5:46 pm |
Yes |
|
J. M. Cornell |
10-7-03 12:36 pm |
Yes |
|
Jim Harris |
10-9-03 11:00 am |
Yes |
|
Martha Holt |
10-6-03 6:12 pm |
Yes |
|
Jeff Jackson |
10-7-03 10:28 am |
Yes |
|
Brad Thompson |
10-6-03 6:06 pm |
Yes |
|
Gwen Watkins |
10-6-03 6:37 pm |
Yes |
Motion passes
Vance Barnes motioned to
accept the updated version of the By-Laws to be presented to the
membership for affirmation and ratification. Second by Brad Thompson.
The Secretary has
received votes from:
|
Board of Directors
Member Name |
Date & Time of vote |
Acceptance of By-Law revisions. |
|
Steve Schultz |
10-8-03 3:00 pm |
Yes |
|
Vance Barnes |
10-8-03 9:55 pm |
Yes |
|
John Ryan |
10-9-03 8:00 pm |
Yes |
|
Corky Porter |
10-8-03 6:26 pm |
Yes |
|
Gaylen Capps |
10-8-03 9:43 pm |
Yes |
|
J. M. Cornell |
|
|
|
Jim Harris |
10-9-03 11:19 am |
Yes |
|
Martha Holt |
10-9-03 11:01 pm |
Yes |
|
Jeff Jackson |
|
|
|
Brad Thompson |
10-8-03 10:58 pm |
Yes |
|
Gwen Watkins |
|
|
Motion passes
Steve asked for a motion
to accept all NSCA ranges in good standing in Texas as member ranges in
good standing with TSCA for the target year beginning October 1, 2003.
Jeff Jackson made the
motion followed by a second from Corky Porter. Steve then asked for a
vote.
The Secretary has
received votes from:
|
Board of Directors
Member Name |
Date & Time of vote |
Acceptance of all NSCA ranges in good standing as TSCA member ranges |
|
|
Steve Schultz |
10-10-03 4:56 pm |
Yes |
|
|
Vance Barnes |
10-11-03 6:11 pm |
Yes |
|
|
John Ryan |
10-19-03 7:05 pm |
Yes |
Late vote |
|
Corky Porter |
10-10-03 4:44 pm |
Yes |
|
|
Gaylen Capps |
10-10-03 6:30 pm |
Yes |
|
|
J. M. Cornell |
|
|
|
|
Jim Harris |
|
|
|
|
Martha Holt |
10-10-03 9:06 pm |
Yes |
|
|
Jeff Jackson |
10-10-03 10:56 am |
Yes |
|
|
Brad Thompson |
10-10-03 11:50 am |
Yes |
|
|
Gwen Watkins |
10-15-03 6:39 pm |
Yes |
Late vote |
Motion passes.
Item 7. No unfinished
business.
Item 8. No new business.
Item 9. Adjournment.
All members have returned votes either by e-mail or telephone. No further
business to discuss. Meeting adjourned October 11, 2003 at 6:11 pm.
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