Board of Directors Meeting
October 6, 8 & 10, 2003

 
Steve Schultz, President of TSCA, directed the Secretary to conduct three “electronic” special meetings of the Board of Directors on Monday, October 6, 8 & 10, 2003.   These meeting were held in an effort to complete the By-Law revision process that begin in November 2002 and have these efforts presented in ballot form for the membership to vote on by October 15, 2003.

These meetings were to (1) add revisions in Article XVI1 – Amendments to the Constitution and By-Laws, (2) to authorize the funding of pre-paid ballot cards to the members of the TSCA, (3) acceptance of the By-Laws of the TSCA as written and presented to the membership for ratification and (4) acceptance of all NSCA ranges in good standing in Texas as member clubs for the shooting year 2004.

Since this was a “virtual” meeting, an amended agenda was followed:

Item 1.  Roll Call – Amended to be present by receipt of e-mail.

Item 2.  No minutes to be read.

Item 3.  No public forum.

Item 4.  No reports from Officers.

Item 5.  No reports from Committees.

Item 6.  Amendments to the Constitution and By-Laws:

The Secretary made the revision as directed to read:

ARTICLE XVII – AMENDMENTS TO THE CONSTITUTION AND BY-LAWS

The Articles of Incorporation and By-Laws may be amended as follows:

(a) Any member in good standing may propose an amendment to the TSCA By-Laws to be presented to the membership for vote by providing a petition containing actual signatures and corresponding NSCA membership number, for verification, of TSCA members in good standing equal to a minimum of ten percent (10%) of the current state membership as certified by the NSCA.

(b) By a majority vote of the Board of Directors of the TSCA, the Board of Directors may propose an amendment to the TSCA By-Laws to be presented to the membership for vote.

(c) By procedures outlined above, proposed amendment(s) shall be submitted to the Secretary of the TSCA at least thirty (30) days prior to the Annual State Meeting.  The Secretary of the TSCA will notify each member of the Board of Directors within ten (10) days after submission of the proposed amendment(s), stating exactly what amendment(s) in the Articles of Incorporation and/or By-Laws are contemplated.

(d) The proposed amendment(s) will be presented to the membership by ballot, within sixty (60) days of presentation to and validation by the Secretary of the TSCA and a majority vote will be govern the decision to pass or defeat the proposed amendment(s) and that the vote to pass or defeat the proposed amendments(s) will be effective immediately at the close of voting.

(e) Voting on proposed amendment(s) by the membership-at-large, as directed by the Board of Directors of the TSCA, will be conducted for a minimum of fifteen (15) days to maximum of thirty (30) days after ballots are presented to the membership.

(f) The voting deadline will be clearly marked and visible on each ballot presented to the membership.

(g) Certification of the results of all voting by the membership will be by the President of the TSCA and all records will be kept for a minimum of three (3) years and made available to any member of the TSCA in good standing, upon request.

(h) Results of all voting shall be written into the minutes of the next meeting of the Board of Directors with the actual count of members voting for and members voting against the proposed amendment(s) shown.

Brad Thompson made a motion to accept Article XVII as written.  Second by Martha Holt.

The Secretary has received votes from:

Motion passes

Corky Porter telephoned John Ryan with a motion to authorize funding for mailing ballots and including pre-paid post cards for voting.  John Ryan raised a second for this motion.

The Secretary has received votes from:

Motion passes 

Vance Barnes motioned to accept the updated version of the By-Laws to be presented to the membership for affirmation and ratification.  Second by Brad Thompson.

The Secretary has received votes from:

Motion passes

Steve asked for a motion to accept all NSCA ranges in good standing in Texas as member ranges in good standing with TSCA for the target year beginning October 1, 2003.

Jeff Jackson made the motion followed by a second from Corky Porter.  Steve then asked for a vote.

The Secretary has received votes from:

Motion passes.

Item 7.  No unfinished business.

Item 8.  No new business.

Item 9.  Adjournment.  All members have returned votes either by e-mail or telephone.  No further business to discuss.  Meeting adjourned October 11, 2003 at 6:11 pm.

Board of Directors Meeting
September 29, 2003

 
Steve Schultz, President of TSCA, directed the Secretary to conduct an “electronic” special meeting of the Board of Directors.  This meeting was to add a revision in Article XVI1 – Amendments to the Constitution and By-Laws and an Affirmation & Ratification statement to the upcoming By-Law revision ballots. 

Due the time constraints involved with having a Board of Directors meeting, Steve directed the Secretary to contact the Board members by e-mail with a revision of Article XVII – Amendments to the Constitution and By-Laws and to create Affirmation and Ratification statement for the By-Law revision ballot.

Since this was a “virtual” meeting, an amended agenda was followed:

Item 1.  Roll Call – Amended to be present by receipt of e-mail.

Item 2.  No minutes to be read.

Item 3.  No public forum.

Item 4.  No reports from Officers.

Item 5.  No reports from Committees.

Item 6.  Amendments to the Constitution and By-Laws:

The Secretary made the revision as directed to read (revision in red):

ARTICLE XVII - AMENDMENTS TO THE CONSTITUTION & BY-LAWS:

The Articles of Incorporation and By-Laws may be amended as follows:

(a) Any member in good standing, by petition of a minimum of 10% of the current membership, said petition to contain actual signatures and corresponding NSCA membership numbers for verification, may propose an amendment to be presented to the membership.

(b) Proposed amendment(s) shall be submitted to the Secretary of the TSCA at least thirty (30) days prior to the Annual State Meeting.  The Secretary of the TSCA shall then notify each member of the Board of Directors at least ten (10) days prior to the meeting, stating exactly what amendments(s) in the Articles of Incorporation and/or By-Laws is contemplated.

(c) The proposed amendment(s) will be presented to the membership by ballot and a majority vote will govern the decision to pass or defeat the proposed amendment(s).

The Secretary also created the Affirmation and Ratification statement as directed to read:

I do affirm and ratify the Articles of Incorporation and By-Laws of the Texas Sporting Clays Association (TSCA) as of the canvassing of ballots by the Secretary of the Texas Sporting Clays Association and verified by the Officers & Directors of the Texas Sporting Clays Association on December 15, 2003.

An e-mail string was sent out the Board of Directors on Saturday, September 27, 2003 at 10:06 pm CDT.

Gaylen Capps motioned that Article XVII (a) be revised to read:

(a) Any member in good standing may propose an amendment to the TSCA By-Laws to be presented to the membership by providing a petition containing actual signatures of TSCA members, and corresponding NSCA membership numbers for verification, equal to a minimum of 10% of the current state membership.

Jim Harris seconded by telephone conversation on September 29, 2003 at 11:10 am CDT.

Vance Barnes motioned that Article XVII (c) be revised to read:

The proposed amendment(s) will be presented to the membership by ballot and a majority vote will govern the decision to pass or defeat the proposed amendment(s) and that these changes can only take place and be voted on at the annual meeting held at the State Shoot once a year.

Gaylen Capps seconded this motion by e-mail on September 29, 2003 at 10:10 am CDT.

Gaylen Capps motioned that the Affirmation and Ratification statement be added to the ballot requesting either a yes or no vote by the membership.  This motion was received by e-mail on September 29, 2003 at 9:07 am CDT.  The Affirmation and Ratification statement is worded as stated above.

Jim Harris seconded by telephone conversation on September 29, 2003 at 11:15 am CDT.

The Board of Directors were sent an e-mail on September 29, 2003 at 3:22 pm CDT, notifying them that motions seconds had been made on the revision at hand and noted by the Secretary.  The Secretary did fax Director J. M. Cornell a copy of the discussion string so that he could fax back a vote.  The Secretary asked for a vote.

The Secretary has received votes from:

Item 7.  No unfinished business.

Item 8.  No new business.

Item 9.  Adjournment.  All members have returned votes either by e-mail or telephone.  No further business to discuss.  Meeting adjourned September 30, 2003 at 9:15 pm.

Minutes of TSCA Board Meeting
September 12, 2003

This meeting was conducted at the National Shooting Center, main office conference room.  The meeting was called to order at 6:30 pm CDT by Steve Schultz, President.

 1.         Roll Call and seating of Board Members.

 2.            Reading of Minutes:

The minutes of the January 11^th and June 6^th meeting were mailed out to the board members.  This was done so that valuable time could be spent on pressing issues.  The board members indicated that they agreed with this procedure and felt like the minutes of the meetings were in order.  Brad Thompson motioned to accept the minutes of January 11, 2003.  Corky Porter second.  Motion passed by voice vote.  Brad Thompson motioned to accept the minutes of the June 6, 2003.  Vance Barnes second.  Motion passed by voice vote.

 3.         Public Forum (Limited to 15 minutes):

Scott Robertson spoke of concerns he had from the latest letter sent by the secretary’s office.  His concern was the wording involving Range Owners Meeting and the two-day pick.  It was his understanding that each member club would get a two-day pick and stay in the rotation.  Jim Harris, Jeff Foster and Jack Burch also said the same things.

John Ryan apologized to the guests and range owners for this mistake.  He said that he apparently did not get it right with his notes of the meeting.  He stated that a correction letter would go out to the Range Owners early this week.

4.            Reports of Officers:

            President:                  None

Vice-President:            None

            Secretary:                 None

Treasurer: Corky brought the accounting sheets to be approved by the board.  The A/R sheet showed that Capitol City, Backwoods TRAPS and National Shooting Complex were in arrears.  NSC is in arrears by $1,528.00 for state target fees from the World English Championship.

The NSC staff told Steve Schultz that they would pay the $1,528.00 this year if the Board of Directors agreed not to collect these fees when the World English Championship rotated back to the United States.

Vance Barnes motioned that “The Board of Directors of the Texas Sporting Clays Association will accept the proposal put forth by NSC staff provided that the World English Championship is always held at National Shooting Complex.  Should the World English Championship move to another state, club or other location, the TSCA will then collect state target fees if it comes back to the National Shooting Complex.”

Brad Thompson seconded the motion.  Voice vote:

In favor: Vance Barnes, John Ryan, Martha Holt, Mike Cornell, Jim Harris, Jeff Jackson, Brad Thompson and Gwen Watkins by proxy.

Not in favor:  Steve Schultz and Corky Porter.

Motion passed.

Gaylen motioned to accept the A/R, P/L and Balance sheet.  Vance seconded.  Motion passed by voice vote.

Martha Holt brought in a calendar from the Florida Sporting Clays Association.  The board agreed in concept to this idea during the November & January meeting.  This is type of project does take time to work and to get it right.  Questions of cost of advertising in calendar and mailing did come up.  Steve motioned that this action be tabled so that he could work on it more at his office.  He indicated that he would have something for the board by their next meeting.  Second by Corky.  Motion passed by voice vote.

5.            Reports of Committees:            None

6.            Amendments to the Constitution and By-Laws:

Final review & set voting date.

Article VII (b)(3) The cancellation must be in written form ……but not later than fifteen (15) days after the scheduled date of the shoot.

Article XII (b)(2) Each club shall get one pick per round.  Each club may have one two-day.  If a club d